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Governance Officer
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Governance Officer
4 months ago
- work alongside industry leading professionals
About Our Client:
My client is a well-know legal membership body
- To schedule and make all necessary arrangements for meetings of your allocated committees
- To liaise with officeholders, meeting chairs and policy and other colleagues on the preparation and presentation of papers
- To ensure that reports are collated in a timely fashion and are in required format and clearly presented
- To produce accurate, concise and timely minutes, prepare action sheets after meetings and track actions taken
- To distribute, retain and file meeting papers appropriately (the Society currently uses NASDAQ Directors Desk for this purpose)
- To keep related information on the website up to date
- To keep related meetings, membership and distribution information up to date
- To keep the Head of Governance, meeting chairs, policy colleagues and other members informed of developments between meetings and to respond to related enquiries
- To work with colleagues in the Governance team, policy colleagues and others as required, to manage the recruitment of committee members
- To participate in or lead on team initiatives as may be requested from time to time
- To monitor the team inbox and forward inquiries where appropriate
- To provide ad hoc cover for Governance team colleagues in the event of sickness or other absence
The Successful Applicant:
Essential
The post-holder should have the ability to support committees working within a complex organisational and policy framework and should have a good
understanding of related processes
This requires:
- Excellent minutetaking skills
- A proven experience of working in a governance role and show an excellent understanding of how a successful governance team operates
- Excellent organisational and time management skills, with the ability to work flexibly in response to changing priorities
- Excellent interpersonal skills, including the ability to deal with sometimes demanding individuals and competing priorities
- High level of attention to detail
- Ability to understand a complex organisational environment and deal appropriately with a range of senior stakeholders
- The intellectual ability to understand the issues under discussion
- The discretion to handle confidential or sensitive information appropriately
- Excellent communication skills, including the ability to write accurately and clearly
- Experience in using Microsoft Office, including Teams and Sharepoint, and the ability to become familiar with new systems fairly quickly
- Some experience of working in a membership / representative organisation.
- The postholder must be able to deal with a heavy workload and be able to judge priorities and respond to competing work demands creatively and flexibly, while ensuring that standards are maintained, and deadlines met.
- Efficient ways of working are important to the role, including the ability to focus on one's own work while also being alert to support that other colleagues may require at times of peak activity in their area
The post reports to a governance team leader who in turn reports to the Head of Governance.
- This role is vital to the smooth operation of Council, the Board and committees.
- Meetings are currently being held hybridly and take place during working hours for a halfday or full day. They may occasionally finish in the early evening. Flexible working is encouraged within the team, including working from home (attendance requirements will depend on meetings being serviced and other team meetings and events). Team members may typically expect to support around four committees, though this may vary slightly depending on frequency of meetings etc.
- The work will create conflicting demands: the postholder must be able to handle any such conflict or ambiguity with maturity.
- The postholder has direct responsibility for ensuring that the conduct of their assigned work proceeds smoothly. Head of governance, chairs, members and senior managers must be able to have a high level of confidence in the postholder personally.
What's on Offer:
Flexible working hours and hybrid working model (2-3 days in the office per week).
28 days holiday annually.
