VP, Project Management

We're VaynerMedia We are a contemporary global creative and media agency built for the now. Born in social, our work is now full service, simply loving big ideas with social at the centre that connect and create real change for our clients business. We are independently owned, founded in 2009 with offices in London, Amsterdam, New York, Los Angeles, Singapore, Tokyo, Sydney, Bangkok, Kuala Lumpur and Mexico City. We are recognized for our work in Cannes Lions, the Clios, D&AD and The Webbies to name a few.

Culture is our key and Empathy is how we build it . VaynerMedia EMEA is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time – PEOPLE. Day in and day out, we propel some of the biggest brands in the world to the intersection of attention and culture. In EMEA, we are proudly 250+, servicing multi-brands across the region.

The PITCH.

We are looking for a highly organised, energetic, commercially minded and motivated VP of Project Management who doesn't get phased by the volume of work and the pace. Who can think big and strategically, but be in the weeds when needed. Has a passion for motivating the next generation of talent.

You are equal parts project director as producer in your mindset, understanding the full 360. You know modern marketing and understand social platforms as much as you know how to make a TV commercial. You understand the various media channels and how to integrate them into your planning from day one. You are curious and always learning and have a 'yes' mindset, a creative problem solver and who operates with ultimate flexibility when it comes to getting things done.

You show exceptional leadership capabilities and are able to take the team on the journey with you.

Here's where you come in...

Overall Responsibilities:

• Serve as senior lead on large-scale portfolios of businesses, partnering with Client Partnership VPs, Group Creative Directors, and other department leads (Strategy, Production, Tech, Media) regularly on business priorities and portfolio-specific processes.
• Work with Client Partnership and Finance leads to define and monitor overall portfolio approaches, deliverables, staffing plans, and agency fees.
• Understand each client engagement, including business objectives and priorities.
• Serve as a key lead on all aspects of project and retainer financials within a portfolio - ensuring proper processes, tracking methods, and escalations are being adhered to.
• Provide strategic program planning and oversight on a variety of marketing and advertising work, including proprietary models (Strategic Organic Content and the Vayner Volume Model) and ongoing retained work.
• Review budgets, project plans, and SOWs with an understanding of best practices, potential third-party capabilities, time requirements, and broader portfolio business objectives.
• Partner with department leads in retainer scopes, procurement requirements, and larger business planning with clients.

Client Relationship Management:

• Lead client discovery and scoping with business lead.
• Develop budget, staff plan, and related contracts.
• Align key internal and client stakeholders on the onboarding process and key ways of working.
• Provide significant support to the PM during the first 100 days of client engagement.
• Serve as a primary point of contact for key client relationships, ensuring client satisfaction and retention.
• Oversee project budgets, resource allocation, and timelines to ensure projects are delivered on time and within scope.
• Continuously evaluate project performance and implement improvements to optimise efficiency and effectiveness.
• Confidently see work through to production and advise on/scoping production partners.
• Collaborate with internal stakeholders (creative, media, account management) to ensure seamless project execution from inception to delivery.
• Stay abreast of industry trends and developments, leveraging insights to enhance project management capabilities.

Department/Team Management:

• Mentor and train Project Managers to ensure optimal team dynamics and individual career growth.
• Responsible for the operation, customisation, and improvement of team processes necessary for each portfolio's business needs.
• Provide a pivotal communication, escalation, and negotiation point to the team.
• Support PM department head globally in developing, vetting, and implementing process and training initiatives for department staff.
• Work with other senior department leads to maximise operational efficiencies and define processes on the team, project, and portfolio levels.
• Drive operational excellence by establishing and refining project management processes and best practices, feeding into the product excellence team to help roadmap iterations on products and highlight potential new products.
• Develop data-driven approaches to project management embedded within our WorkFront system to provide insights into future demand and drive high-quality decision-making.
• Lead, mentor, and inspire a team of project managers, working closely with global teams and the head of to stay abreast of the latest global product roadmaps.

We treasure Personality and Experience yet we do know that these qualifications lead to what WE KNOW as a success:

• 10+ years experience in project management roles within advertising, media, or related industries, having held a similar position or been a director of project management/production.
• Extensive international project management experience, managing campaigns and always on work streams across diverse markets
• Excellent communication and interpersonal skills, with the ability to interact effectively with clients and internal stakeholders.
• Strong leadership skills with the ability to inspire and motivate teams to achieve exceptional results.
• Deep understanding of project management methodologies and tools
• Highly strategic thinker with the ability to anticipate challenges and develop proactive solutions whilst being collaborative, positive, and open to feedback
• Demonstrated success in driving operational efficiencies and process improvements.
• Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities simultaneously.
• In-depth understanding of creative agency processes and best practices
• Experience working with cross-functional teams and senior leadership to make complex staffing decisions
• Experience of building a project management team that includes implementation of staff plans, schedules, cost management plans, and reports & evaluate portfolios for both skills and subjective quality
• A strong black-book of partners that you've previously worked with, and ability to vet new ones to meet our creative and media needs

Here's how We Support You

We regularly review our benefits and are committed to providing a comprehensive programme for our people.

• Perkbox (online discount platform with 250 perks available).
• Journey EAP - proactive and crisis support with life concierge services
• Enhanced Parental Leave
• Collaborative and inclusive work environment
• Professional development opportunities and ongoing training and development
• Unlimited Coaching sessions, which can be private and team class sessions
• Cycle to work scheme
• Employee Assistance Program (Financial, Mental and Physical Wellbeing)
• Cash Plan with Medicash - Level 1 cover, option to add partner, 4 children can be added for free
• Virtual GP, Skinvision, 24/7 Health and Stress Helplines, Discounted Gym, Medicash Extras
• Life Assurance
• Income Protection

What you SHOULD KNOW about VaynerMedia

Think "lab" and not "agency". We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We're willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It's fun

We believe 100% that brands can be built on digital platforms and part of our model is built bottom up, flipping the traditional advertising model and process on its head. We don't play to agency/industry norms and our culture and energy reflects that.

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can't wait to meet you.

VaynerMedia is an Equal Opportunity Employer. This means that VaynerMedia provides equal employment opportunities to all staff members and job applicants without regard to gender, pregnancy, marital or civil partnership status, gender reassignment, race, disability, sexual orientation, religious belief, part time or fixed term employment, age or any other legally protected class.

Candidates must be authorised to work in the UK.

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