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Payroll Administrator

3 months ago

Wimbledon, Greater London, United Kingdom HFH Healthcare Full time

OUR VALUES


HFH Healthcare is an established organisation which delivers
the highest quality care to highly dependent individuals (adults and children) with complex health needs in the comfort and security of their own homes.

We work in partnership with NHS and Local Authorities. Our mission is to consistently provide and manage complex care that is nurse trained and delegated.


The company pays approximately 450 hourly paid staff on the second Friday of the month and approximately 55 salaried staff on the last Friday of the month.


JOB PURPOSE
You will have full responsibility for operating the company's payrolls, paying approximately 500 staff per month from start to finish, and ensuring compliance with statutory obligations (e.g. PAYE/NI, auto enrolment etc). Role comes with high level of autonomy and you will be reporting directly to the Head of Finance.

KEY RESPONSIBILITIES

  • Maintenance of payroll master data such as starters, leavers, and changes, liaising closely with HR department
  • Preparation and processing monthly office payroll of approximately 55 staff
  • Validation and administration of payroll data:
  • Reviewing shift system for errors
  • Investigating and resolving electronic timesheet discrepancies
  • Importing carers pay from rota system into Sage payroll (mapping between two systems is required)
  • Maintaining holiday pay calculator and holiday pay entitlements
  • Calculating SSP and SMP
  • Liaising with Care Coordinators regarding carers pay/hrs discrepancies
  • Preparation of payroll summaries and reconciliations for Head of Finance approval
  • Setting up net pay, pension, PAYE/NI payments
  • Returns and RTI submissions to HMRC
  • Maintaining autoenrolment
  • Posting payroll journals to Nominal Ledger
  • Reconciliations of Nominal Ledger control accounts e.g. Net pay, PAYE, pension, AoE, for each payroll
  • Answering payroll queries from staff
  • Processing of employee expenses claims
  • Analysis of workforce data
  • Improving and streamlining payroll processes whenever possible
  • Assisting with any payroll related tasks and general finance function duties as required

PERSON SPECIFICATION

Essential:

  • Previous experience of operating payrolls
  • Proficient user of Sage Payroll and advanced Excel
  • Good understanding of PAYE, NI and pension autoenrolment
  • Experience of operating RTI
  • Experience in dealing with HMRC and external auditors
  • Well organised and strong attention to details
  • Able to work under pressure to meet deadlines

Desirable:

  • Experience of Sage 50 accounts
  • Experience with Nest pension provider
  • Experience of Nominal Ledger payroll reconciliations
  • Recognised payroll qualification
  • Please note we do not offer VISA sponsorship_