Finance Assistant

1 week ago


Liverpool, Liverpool, United Kingdom FRC Group Full time

Who We Are


FRC is a group of social businesses and registered charities who exist to end furniture poverty, campaign to raise awareness of furniture poverty and create practical solutions to get furniture to people who need it.

Our work also helps to create sustainable employment and better futures for people.

Job Purpose and Scope


To maintain and administer the FRC inventory purchase ledger and raise FRC sales invoices and to assist the Transactions Team Leader with other duties as required.


Duties and Responsibilities

Purchase Ledger (Inventory)

  • To ensure that all inventory related invoices are processed and matched against receipted purchase orders and liaise directly with the purchasing team regarding orders that have not been receipted.
  • To reconcile all inventory supplier account statements, liaising with suppliers and the purchasing team to proactively resolve any queries.
  • To deal with inventory purchase ledger queries from suppliers regarding payments and remittance information.
  • To be the primary finance point of contact for all inventory suppliers.
  • Ensure all invoices are posted on the Inventory Purchase Ledger as per supplier statements to ensure all suppliers are paid within terms and in accordance with the Prompt Payment Code.
  • Prepare for upcoming stocktakes with the purchasing team by resolving all booking in queries and running GRNI reports in the run up to stocktake and be proactive in chasing missing information.

Sales Invoicing

  • To check all delivery documentation against the customer order and raise sales invoices to FRC customers
  • To proactively liaise with the Customer Services Team as required in order to ensure that all queries are dealt with so invoices are raised with mínimal delay
  • To produce consolidated invoices where required

Petty Cash

  • To issue petty cash when required and carry out twice monthly reconciliations.

Other Duties

  • To provide assistance to the Transactions Manager as required.
  • Undertake any other reasonable work as directed by your Line Manager.

Decision Making Authority
You are required to clear any issues relating to policy with your Line Manager. You are also required to obtain clearance for any expenditure not in line with agreed budgets.

PERSON SPECIFICATION

Skills and Experience

  • Prior experience of the following:
  • Maintaining and administering the inventory purchase ledger
  • Dealing with supplier queries

Personal Qualities

  • Excellent communication skills.
  • Enquiring mind.
  • Analytical nature.
  • Keen eye for detail.
  • Organised and methodical approach to tasks.
  • Flexible approach to work.
  • Excellent prioritisation skills.
  • Excellent organizational skills.
  • Strong negotiation skills.
  • Ability to build strong working relationships (both internal and external).
  • Reliable.
  • A flexible approach and commitment to personal development and training
  • Commitment to the values and objectives of FRC Group
  • Proactive approach
  • Ability to take direct approach when chasing for information
  • Clean driving licence & Car owner.

Motivation and Outlook

  • A highly motivated member of staff who is a selfstarter and capable of working to a tight deadline.
  • A commitment to and willingness to adhere to the Equal Opportunities Policy.

Qualifications

  • GCSE grades A to C or equivalent in English and Mathematics
  • AAT qualification or part qualification (Desirable)

Job Types:
Full-time, Permanent

Salary:
£21,630.00 per year

Benefits:

  • Company events
  • Company pension
  • Cycle to work scheme
  • Free parking
  • Onsite parking
  • Sick pay

Schedule:

  • Monday to Friday

Work Location:
One location
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