Current jobs related to Administrative Assistant - Norwich, Norfolk - Mills & Reeve LLP

  • Administrative Assistant

    5 days ago

    Norwich, Norfolk, United Kingdom Reed Full time

    Administrative Assistant OpportunityWe are seeking an experienced Administrative Assistant to support our client with a backlog of reports.The ideal candidate will have excellent data entry and processing skills, with the ability to work accurately and efficiently.Responsibilities will include entering data, converting it to reports, and creating drawings...

  • Administrative Assistant

    4 days ago

    Norwich, Norfolk, United Kingdom Reed Full time

    Administrative Assistant OpportunityWe are seeking an experienced Administrative Assistant to support our client with a backlog of reports.The ideal candidate will have excellent data entry and processing skills, with the ability to work accurately and efficiently.Responsibilities will include entering data, converting it to reports, and creating drawings...

  • Administrative Assistant

    4 days ago

    Norwich, Norfolk, United Kingdom Reed Full time

    Administrative Assistant OpportunityWe are seeking an experienced Administrative Assistant to support our client with a backlog of reports.The ideal candidate will have excellent data entry and processing skills, with the ability to enter data, convert it to reports, and create drawings using jpegs and PDFs.Responsibilities will include:Entering data and...

  • Administrative Assistant

    4 days ago

    Norwich, Norfolk, United Kingdom Reed Full time

    Administrative Assistant OpportunityWe are seeking an experienced Administrative Assistant to support our client with a backlog of reports.The ideal candidate will have excellent data entry and processing skills, with the ability to enter data, convert it to reports, and create drawings using jpegs and PDFs.Responsibilities will include:Entering data and...

  • Legal Administrator Assistant

    2 weeks ago

    Norwich, Norfolk, United Kingdom Reed Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at Reed. As a Legal Administrator Assistant, you will provide administrative support to our legal team, ensuring the smooth operation of our office.Key Responsibilities:Provide exceptional administrative support to our legal team, including...

  • Legal Administrator Assistant

    2 weeks ago

    Norwich, Norfolk, United Kingdom Reed Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at Reed. As a Legal Administrator Assistant, you will provide administrative support to our legal team, ensuring the smooth operation of our office.Key Responsibilities:Provide exceptional administrative support to our legal team, including...

  • Administrative Assistant

    3 weeks ago

    Norwich, Norfolk, United Kingdom Adecco Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Adecco. As a key member of our team, you will provide administrative support to our clients, ensuring the smooth operation of their day-to-day activities.Key Responsibilities:Provide general administrative support, including data entry,...

  • Legal Administrator Assistant

    7 days ago

    Norwich, Norfolk, United Kingdom Reed Full time

    Legal Administrator OpportunityWe are seeking a highly organized and detail-oriented Legal Administrator to join our team. As a key member of our office, you will provide administrative support to our legal team, ensuring the smooth operation of our daily activities.Key Responsibilities:Answer and make phone calls, passing on detailed messages to relevant...

  • Legal Administrator Assistant

    7 days ago

    Norwich, Norfolk, United Kingdom Reed Full time

    Legal Administrator OpportunityWe are seeking a highly organized and detail-oriented Legal Administrator to join our team. As a key member of our office, you will provide administrative support to our legal team, ensuring the smooth operation of our daily activities.Key Responsibilities:Answer and make phone calls, passing on detailed messages to relevant...

  • Estate Administration Assistant

    3 weeks ago

    Norwich, Norfolk, United Kingdom GCB Recruitment Full time

    Job Opportunity at GCB RecruitmentA fantastic opportunity has arisen to join our client, an independent Real Estate Agency, as a Property Administrator in their branch. The role can be available on a hybrid or fully office basis.The successful individual will be enthusiastic and energetic with fantastic communication skills and a positive attitude. You must...

  • Administrative Assistant

    4 days ago

    Norwich, Norfolk, United Kingdom Spire Healthcare Ltd Full time

    Job Title: Pre Assessment AdministratorWe are seeking a highly organized and detail-oriented Administrator to join our team at Spire Norwich Hospital. As a key member of our administrative team, you will play a vital role in supporting the smooth operation of our Outpatients and Pre-Operative Assessment departments.Key Responsibilities:Provide administrative...

  • Administrative Assistant

    4 days ago

    Norwich, Norfolk, United Kingdom Spire Healthcare Ltd Full time

    Job Title: Pre Assessment AdministratorWe are seeking a highly organized and detail-oriented Administrator to join our team at Spire Norwich Hospital. As a key member of our administrative team, you will play a vital role in supporting the smooth operation of our Outpatients and Pre-Operative Assessment departments.Key Responsibilities:Provide administrative...

  • Administrative Assistant

    2 days ago

    Norwich, Norfolk, United Kingdom Howells Recruitment Full time

    Administrative Role in NorwichWe are working with one of the UK's leading House Builders to find a skilled Administrator to join their team based in Norwich.This is an exciting opportunity to develop your customer service and organisational skills by tackling several different tasks at once, supporting the branch with a variety of general admin duties.Key...

  • Administrative Assistant

    2 days ago

    Norwich, Norfolk, United Kingdom Howells Recruitment Full time

    Administrative Role in NorwichWe are working with one of the UK's leading House Builders to find a skilled Administrator to join their team based in Norwich.This is an exciting opportunity to develop your customer service and organisational skills by tackling several different tasks at once, supporting the branch with a variety of general admin duties.Key...

  • Administrative Assistant

    2 weeks ago

    Norwich, Norfolk, United Kingdom Adecco Full time

    TEMPORARY ADMINISTRATOR - Norwich A dynamic and fast-paced organisation is seeking a Temporary Administrator to join their team. As a key member of the team, you will be responsible for providing administrative support to ensure the smooth running of operations. Key Responsibilities: General Administrative Duties: Provide administrative support to the team,...

  • Administrative Assistant

    2 weeks ago

    Norwich, Norfolk, United Kingdom Adecco Full time

    TEMPORARY ADMINISTRATOR - Norwich A dynamic and fast-paced organisation is seeking a Temporary Administrator to join their team. As a key member of the team, you will be responsible for providing administrative support to ensure the smooth running of operations. Key Responsibilities: General Administrative Duties: Provide administrative support to the team,...

  • Administrative Assistant

    2 weeks ago

    Norwich, Norfolk, United Kingdom Reed Full time

    Administrative Role Overview We are seeking a skilled Administrator to join our team at Reed Norwich. As a key member of our office-based team, you will be responsible for managing sports bookings, handling phone calls and emails, and providing administrative support to the team. Key Responsibilities: * Manage and process sports bookings efficiently *...

  • Administrative Assistant

    6 days ago

    Norwich, Norfolk, United Kingdom Reed Full time

    Administrative Support Role =========================== We are seeking a skilled Administrator to join our team at Reed Norwich. As a key member of our office-based team, you will be responsible for managing sports bookings, handling phone calls and emails, and providing administrative support to the wider team. **Key Responsibilities:** * Manage and...

  • Administrative Assistant

    6 days ago

    Norwich, Norfolk, United Kingdom Reed Full time

    Administrative Support Role =========================== We are seeking a skilled Administrator to join our team at Reed Norwich. As a key member of our office-based team, you will be responsible for managing sports bookings, handling phone calls and emails, and providing administrative support to the wider team. **Key Responsibilities:** * Manage and...

  • Administrative Assistant

    2 weeks ago

    Norwich, Norfolk, United Kingdom Reed Full time

    Administrative Role Overview We are seeking a skilled Administrator to join our team at Reed Norwich. As a key member of our office-based team, you will be responsible for managing sports bookings, handling phone calls and emails, and providing administrative support to the team. Key Responsibilities: * Manage and process sports bookings efficiently *...

Administrative Assistant

3 months ago

Norwich, Norfolk, United Kingdom Mills & Reeve LLP Full time

Location:

Norwich

Office:

Norwich

Discipline:

Private client

Contact name:

Samuel Taylor

Contact phone:

Vacancy reference:

020109

Duration:

Permanent

Closing date:

19 March 2023

Administrative Assistant

Norwich, Permanent - Full time

The role


Administrative Assistants are based within the Executive Support Services (ESS) team which is responsible for supporting all areas of the business.

The role reports to the relevant office's Executive Support Manager or Executive Support Team Leader and is responsible for providing assistance to the Executive Assistants, utilising available resources as appropriate.

The role is based within the firm's Private Client National Service Line.

The person

This is a busy and challenging role and to be successful, your background will probably include:

  • Recent office administration experience, or a relevant secretarial/administration qualification
  • At least 5 GCSEs at Grade 4 (formally Grade C) or above to include mathematics and English (or equivalent)
  • A good understanding of Microsoft Office systems; Word and Outlook
  • Comfortable with technology and data inputting

In addition, the role requires someone who:

  • Has the ability to work as part of a team and establish good working relationships
  • Has good planning and organisational skills
  • Remains calm under pressure
  • Has good communication skills
  • Provides outstanding support and client service at all times
  • Has excellent attention to detail
The activities

Clients

  • Support the Executive Assistants as required with travel arrangements, inputting of expenses, booking of meeting rooms and catering
  • Support the Executive Assistants in the organisation of meetings/seminars
  • Work within and adhere to all of the firm's policies, procedures and processes including adherence to client service standards ("CSS")
  • Investigate problems and, with the support of other members of the Executive Support Services (ESS) team, produce a satisfactory solution
Leadership

  • Read firm communications and support new initiatives
  • Actively help others and be flexible/willing to go the extra mile to ensure work is completed on time, including having an awareness of workloads and priorities to assist and cover planned and unplanned absences
  • Understand the basic legal processes involved in the work you are covering and understand what is required in order to comply with these
  • The firm is committed to innovation in all areas. Within your role, consider and put forward better and new ways of working
Business Management

  • Update the firms client database system 'InterAction' with any new clients or activities, ensuring mailing lists are up to date and amending contacts when necessary
  • Ensure files are retrieved promptly from storage
  • Demonstrate flexibility and a willingness to work outside contractual hours when necessary to ensure work is completed according to deadlines and to meet the demands of the business
  • Take responsibility for prioritising your own workload, requesting work when capacity arises and keeping the appropriate person informed as to progress, discussing as any problems that may arise
  • Attend meetings when required and notify the appropriate person if unable to attend a meeting or training and rearrange as necessary
Technical Excellence

  • Ensure you are confident with the filing structure, enabling you to complete any filing/efiling promptly and accurately
  • Manage the full archiving process to include closing files, archiving deeds/files and scheduling of documents in accordance with office procedures including updating computerised records with any document movements
  • Ensure all photocopying, printing, paginating, indexing and scanning is completed to a high standard, seeking assistance and guidance from the reprographics team as appropriate
  • Type all documentation including letters, faxes and forms accurately and conforming to Mills & Reeve house style, when required


Pre-employment screening Please note that, in the event that we make an offer of employment, we will conduct pre-employment screening that includes checks relating to your professional and academic qualifications, references from previous employers, your eligibility to work in the UK and any disciplinary history recorded with the Solicitors Regulation Authority (SRA).

You will also be required to complete a self-declaration to access your character and suitability.

The Mills & Reeve Executive Support Services (ESS) career structure


We have a firm wide ESS career structure and published career progression frameworks for each of the ESS roles of which there are five career levels.

For the purposes of the framework, this role is at an assistant level and the role profile that details the outcomes and activities expected of an assistant across the firm is included with this job description.

Further information on the firm's ESS career structure is available from the HR te