Portfolio Planner

2 weeks ago

Cardiff, Cardiff, United Kingdom BBC Full time
Project Management

Fixed Term - Full Time

Cardiff, GB, CF10 1FT Glasgow, GB, G511DA London, GB, W1A 1AA Birmingham, GB, B1 1AY Salford, GB, M50 2QH

BBC PUBLIC SERVICE B'CAST
Job Closing Date: 17/06/24

THE ROLE
Job Introduction


The Transformation Office is at the heart of the BBC's change and is accountable for prioritising, driving and overseeing all critical projects and corporate level change initiatives across the BBC.

It manages a critical project portfolio which, together with other identified strategic change projects, will deliver transformation for the BBC and guarantee the long term future of the corporation.

One of these key initiatives is the Future BBC Programme.


The Portfolio Planner role sits within the Transformation Office and works closely with some of the most senior colleagues across the organisation to plan, manage and support some of our most critical and exciting projects and programmes.

You will be partnering with colleagues right across the organisation, but especially within the key content divisions of Content, News and Nations as well as across the Chief Operating Officer (COO) Group.

Main Responsibilities


As Portfolio Planner, you will be primarily responsible for leading the development and monitoring of the BBC Portfolio Implementation Plan.

You will also lead on engaging with the relevant stakeholders for planning purposes and work on driving forward future development of the plan and wider planning strategy.


Key Responsibilities include:
Lead management and monitoring of the Portfolio Plan for the key programmes and projects across the BBC – updating key senior leaders and governance boards on the roadmap, ensuring timely delivery and accuracy of information;

Produce regular variations of the plan to enable scenario planning and to inform decision-making for senior boards;

Lead and facilitate planning workshops and other engagements to gain in-depth understanding of the overall plan and constituent parts, enabling you to explain and communicate complex issues to non-specialists verbally and in writing;

Analyse and update the plan through regular sessions with various existing and emerging programmes and enabling functions to ensure it is credible and viable;


Work closely with the Strategy and Transformation teams to link key portfolio milestones to benefits profiles and capture and manage risks, issues and all this information is regularly and accurately reported.

Collaborate and support programmes in the development of their plans and data to enable consistent planning best practice across the portfolio as a whole;

Are you the right candidate?

To be successful in this role, you will need:

Extensive experience of successful portfolio planning, scheduling and management, in complex delivery environments; including strong working knowledge of project, programme or portfolio management software (e.g. MS Project, Project online, ).


Formal qualifications in project / programme / portfolio management, for example, Prince 2, APM, Managing Successful Programmes, Management of Portfolios.


Strong skills in analysing data and presenting large volumes of qualitative and quantitative information in a concise and meaningful way that supports decision-making.


Proven capability in building and maintaining productive stakeholder relationships with a wide range of people, inside and outside the organisation.


Ability to balance long-term strategic priorities against short-term demands, including the ability to work independently, take responsibility for areas of work and manage competing priorities, often in a pressured environment.


Excellent oral and written communication skills are essential with the ability to adapt style and tone for different audiences (including senior leaders).

Package description

Band:
E

Contract type:
Nine month fixed term contract with potential to extend - this is a staff role not interim/contractor

Location:
Role can be based in any of the main hubs - e.g. London, Salford, Birmingham, Cardiff and Glasgow with some hybrid working

Job Title:
in house title is Portfolio Manager

Salary:
£65,000 to £75,000pa (plus London Weighting if London based), depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

We're happy to discuss flexible working. Please indicate your choice under the flexible working question in the application.

There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to.

Flexible working will be part of the discussion at offer stage.


Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.


Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.


Benefits - We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days annual leave (1 of which is a corporation day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.

About the BBC


The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants.

Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

We don't focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you've read about our values and behaviours in the document attached below.

Diversity matters at the BBC.

We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.


We want to attract the broadest range of talented people to be part of the BBC – whether that's to contribute to our programming or our wide range of non-production roles.

The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.


We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.

We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click

DISCLAIMER


This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance.

This is not intended to be a complete, detailed account of all aspects of the duties involved.

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