Managing Agent Contract Specialist
1 week ago
Managing Agent Contract Specialist
Duties
- To selfmanage workload ensuring all areas are covered, to include:
- Set-up accurate, complete and valid service charge estimates of all schemes assigned to the role holder
- Working with property managers to ensure services charged for are being provided.
- Challenging any unreasonable charges.
- Have regular meetings with MA, particularly regarding budget setting and end of year accounts are due.
- Update In house database of Managing Agents and their legal obligations/responsibilities.
- Ensure this information is accurately recorded.
- Support leads in completing reconciliations and calculating budgets for MA estates.
- Work with inhouse legal to resolve any legal issues.
- Working closely with finance to enable service costs to be forecast for the year and proactively identify and clarify reasons for any variances in these costs throughout the year.
- Review and check legal documents to ensure both the Freeholder and our obligations are being delivered
- Budget checking (on site to ensure we receive all services)
- Ensure information held of record is up to date. Work with inhouse IT teams to refine and improve data and record handling
- Manage risks associated with areas under the job holder's control. Ensure budgets are adhered to and any large variances in MA costs are highlighted and resolved where possible.
Experience needed:
- . Sector/specialist knowledge & experience
- Full understanding of legislation relating to MA Leasehold and Tenancy Law
- Financial knowledge and mathematical skills to facilitate work on MA costs is essential.
- Partly qualified (or working towards) Property management qualification or similar and general accountancy skill sets would be an advantage
- Competent understanding of legal agreements (Leases, Head/Superior Leases, Management Agreements)
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