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Office Administrator

3 months ago

Birmingham, Birmingham, United Kingdom Cygnet Full time
Are you an experienced Office Administrator looking for their next challenge?

Cygnet have been providing a national network of specialist mental health services for more than 30 years.

With us, you'll have the chance to progress your career as part of a dynamic, supportive team.


We need a Office Administor to join our central services team in Birmingham on a full time, 37.5hr per week basis.

So if you care about making a difference - every day - we want to hear from you

At Cygnet, our perks go way beyond pension schemes and excellent professional development.


You'll also enjoy shopping, travel and leisure discounts - as well as a range of healthcare and financial benefits - to support you to be happy both in and out of work.


With us, you'll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.


The role:

As an Office Administrator, you will be providing outstanding support to the Resourcing Team.


Undertaking administrative tasks, ensuring the rest of the department have adequate support to work efficiently and are be able deliver across all departmental KPIs and initiatives.


Additionally you will undertake responsibility for the effective running of the office including managing meeting room diaries, greeting visitors and liaising with building management teams.


Your day-to-day...

  • Provide a high standard of organisational & administrative support
  • Prepare reports & other written materials
  • Keep files & records as required
  • Work cooperatively with all other members of the administration team to ensure the department runs smoothly
  • Occasionally taking notes & minutes at meetings when required
  • Answer the telephone & respond to all enquiries in a friendly, efficient manner

Why Cygnet? We'll offer you

  • Admin support with recruitment reports, presentation planning and document management
  • Scheduling meetings, maintaining the meeting rooms and providing services to organisers, such as arranging refreshments / ordering lunch
  • Attendance in leadership meetings and minute / action taking as required
  • Organisation of the recruitment merchandise and working with the campaign manager to ensure all recruitment events are met
  • Managing stock inventories of the recruitment merchandise and other items held in the stockroom.
  • Booking in and out of stockroom items

You are...

  • An administrator with experience in health care & knowledge of mental health
  • Flexible, organised, able to prioritise workloads, solve problems & make decisions
  • Calm under pressure & can work under your own initiative
  • A strong written & verbal communicator with an eye for detail & excellent interpersonal skills
  • Highly proficient in the use of Excel, Word, Outlook, PowerPoint, Access, Windows & the internet

Ready to make a positive change?
Join us

In this role you'll have the chance to make a real impact on patients, service users & their families