Office Reception Administrator

2 weeks ago

London, Greater London, United Kingdom Williams Lea Full time
Job Description Reception And Office Assistant

Contract:
Permanent, Full time
Shifts: 40 hours, Monday – Friday (9-6pm)
Williams Lea seeks a confident Reception And Office Assistant to join our team in a leading London based Private Equity Firm

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.

Built on a strong heritage, great client relationships and a talented team, Williams Lea is the trusted global outsourcing provider to clients in highly regulated environments.

Williams Lea serves clients in 20 countries across four continents and has 7,000 employees worldwide.
The Facilities Team Leader is responsible for managing the facilities service and the onsite team. It is a broad role which involves building and maintaining a productive team and working to tight time schedules.

Williams Lea are looking for a motivated individual to join the operations team to provide a comprehensive front of house reception service and assist with the day to day running of the London office.

You will be responsible for being knowledgeable on all aspects of the office and wider building, and ensuring guests feel welcomed when visiting the office.

RECEPTION ACTIVITIES
Primary responsibility for ensuring adherence to all reception policies and procedures (e.g. security, procurement, health and safety etc.), Required to help maintain a warm and welcoming atmosphere at Reception, ensuring visitors are greeted professionally and efficiently
Working together to ensure the reception area is continually attended, accounting for lunches and breaks as needed
Ensure all incoming and outgoing telephone calls are answered and dealt with courteously and as quickly as possible
Ordering and picking up lunches for internal meetings
Responsible for the Reception Manual – ensuring all procedures are documented and updated when changes are made

OFFICE SUPPORT AND ADMINISTRATIVE
Overall responsibility for the post room and basement areas including the storeroom and lockers, ensuring sufficient stock available and appropriate organisation
Responsible for ordering kitchen and office supplies in line with policy guidelines
Organising day-to-day maintenance of the office, coordinating external contractors and suppliers; communicating with building security and others tenants when required
Collecting deliveries from the loading bay and ensuring the kitchen and post room are sufficiently stocked
Assisting with administration duties including post, printing, binding
Supporting with the onboarding of new staff – helping with office procedures, building tours and health and safety inductions
Ensure health and safety standards are met, acting as a first aid representative and/or fire marshal if required

Adept interpersonal skills and telephone etiquette
Previous Reception/Office Experience
Flexible approach to work and good time management skills
Advanced MS Office skills
As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

~25 days holiday plus bank holidays
~ Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV's, laptops and computers or household appliances.
~ Life Assurance
~ Private Medical Insurance
~ Dental Insurance
~ Health Assessments
~ Cycle-to-work scheme
~ Gym memberships
~ Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects

EQUALITY & DIVERSITY

​The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a "protected characteristic" in discrimination law). If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at .

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