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Pharmacy Procurement Administrative Team Leader
3 months ago
Job summary
Responsible for managing and coordinating the invoicing and administrative staff functions to provide a comprehensive, effective and efficient administrative and clerical service (A&C).
Liaising and working closely with the Procurement Manager and other team members to ensure queries are dealt in a timely manner and all administrative duties are kept up to date.
Expected to work autonomously, using own initiative and able to work unsupervised when undertaking specific work identified. Must be able to plan and manage a range of duties, organise own work to meet deadlines and respond professionally to enquiries both internal and external to the organisation.
**Interviews for this post are due to take place 11th and 12th July 2024***
Main duties of the job
Excellent interpersonal skills and able to communicate with staff, service users and responding to enquiries via telephone or email. Provide effective problem solving, potentially working with the Trust finance team. Attend procurement huddles / departmental meetings and contribute to building effective teamwork in exchanging views and ideas and communicating effectively. Communicate work procedures, motivating departmental staff to achieve objectives. Plan, prioritise and schedule own and other staff workload on a daily basis to meet the needs of the service and achieve set timescales. Support creation and implementation of Standard Operating Procedures (SOPs) as and when agreed with the Pharmacy Procurement Manager. Work collaboratively as part of an integrated team. Provide appropriate assistance to Pharmacy Procurement Manager or other team members. Work within and keep up to date with National and Trust legislation, guidelines, policies, procedures, protocols and code of conduct relating to own role.About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job descriptionJob responsibilities
Responsible for the effective and efficient delivery of a comprehensive administrative support service. Responsible for the supervision of Band 2 and Admin Apprentice Support staff. Establish and maintain agreed systems for effective record keeping including collation and submission of timely statistics. Provide flexible administrative and clerical cover as required across the department.For further details please see the attached job description.
Person SpecificationQualifications
Essential
see supporting documentsDesirable
see supporting documentsExperience
Essential
see supporting documentsDesirable
see supporting documentsSkills & qualities
Essential
see supporting documentsDesirable
see supporting documentsKnowledge
Essential
see supporting documentsDesirable
see supporting documents