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Assistant Administrator

3 months ago

Oxford, Oxfordshire, United Kingdom Medical Research Council Full time

Overall Purpose:


The Assistant Administrator will assist with the daily operations required in the Mary Lyon Centre Centralised Administration Office, ensuring that all administrative requests are dealt with promptly and effectively.

The role will be part of a busy team consisting of five other colleagues.

All will provide support to members of the Unit, including CFM, the Advance Training Centre and external customers' visiting the sites.

There are a variety of duties which make up this interesting position.

The Administration Team needs to be flexible, efficient and timely in supporting and delivering business requirements to the staff and visitors within MRC Harwell.


Main Duties/Key Responsibilities:

  • Assist with the logistics of organising training courses, meetings and events
  • Provide a meet and greet service for Advance visitors
  • Ensure guests have the relevant IT support and room management available to them
  • Manage incoming switchboard calls
  • Maintain, review and coordinate databases and registers for example risk assessments and training records
  • Complete regular stocktaking checks within Advance
  • To raise PO's and process orders, invoices and journals within budgetary guidelines
  • Update the Intranet (HARWEB) with any amendments required

Working Relationships:


The role requires communication with staff, suppliers and visitors at all levels, working in close liaison with the Head of Administration, the site Director and senior management.


Equality & Diversity:


The MRC values the diverse skills and experience of its employees and is committed to achieving equality of treatment for all.

Our objectives are that all individuals shall have equal opportunities for employment and advancement on the basis of their skills, aptitudes and abilities.

The MRC is committed to the engagement and retention of the best possible talent and to creating an environment that encourages excellence in scientific research through good equality and diversity leadership and management.


Corporate/Local Responsibilities & Requirements:

The post holder must at all times carry out their responsibilities with due regard to the MRC's:

  • Code of Conduct
  • Equality and Diversity policy
  • Health and Safety policy
  • Data Protection and Security policy
Job descriptions should be reviewed on a regular basis and at the annual appraisal. Any changes should be made and agreed between the post holder and their manager.


The above lists are not exhaustive and the post holder is required to undertake such duties as may reasonably be requested within the scope of the post.

All employees are required to act professionally, cooperatively and flexibly in line with the requirements of the post and the MRC.

Person Specification

Education/Qualifications/Training Required:

  • Essential:_
  • GCSE's at Grade C and above or relevant qualifications
  • Computer literate and proficient with Microsoft packages

Previous Work Experience Required:

  • Essential: _
  • Administrative experience
  • Experience of working in a fastpaced environment and able to be multifunctional
  • Experience arranging events, training courses or meetings
  • Desirable: _
  • Experience working within a science environment
  • Experience working with Oracle, SHE Assure, Evotix, Send Word Now

Knowledge and Experience:

  • Essential:_
  • Accuracy
  • Good customer service skills
  • Desirable:_
  • Experience in a receptionist type role

Personal skills/Behaviours/Qualities:

  • Essential: _
  • Excellent organisational skills, with an eye for detail and the ability to meet deadlines
  • Good time management skills and the ability to juggle priorities
  • The ability to work within a small team and between teams within the MRC
  • Good literacy, numeracy and accuracy and attention to detail
  • The ability to understand the sensitive nature of the work and maintain confidentiality at all times
  • Flexibility
  • Desirable: _
  • Good interpersonal and communication skills with the ability to communicate effectively, both verbally and in writing, with individuals at all levels, from a range of different groups/backgrounds


The MRC is a great place to work and progress your career, be it in scientific research or the support functions.

The MRC is a unique working environment where our researchers are rewarded by world class innovation and collaboration opportunities that the MRC name brings.

The MRC is an excellent place to develop yourself further and a range of training & development opportunities will be available to you, including professional registration with the Science Council.


Choosing to come to work at the MRC (part of UKRI) means that you will have access to a whole host of benefits from a defined benefit pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme, as well as the chance to put the MRC and UKRI on your CV in the future.

UKRI supports research in areas