Mayor's Personal Assistant

2 weeks ago


Swindon, Swindon, United Kingdom Success Appointments Full time

Swindon Borough Council

Must have an Enhanced DBS


A Fantastic role for someone to provide administrative support to the Mayor; delivering highly effective, efficient and confidential support with modern business support activities along with specific duties connected to the Council's civic functions.


Key Accountabilities:

Diary Management

  • Managing access to the Mayor through effective diary management scheduling appointments and committing time, in accordance with guidance from the Mayor

Supporting the Mayor and Deputy Mayor

  • Advise the Mayor on all matters pertaining to the Mayoralty and Civic procedure (other than as Chair of Council meetings)
  • Formulate, and make recommendations to the Mayor and Deputy Mayor on the key Civic, public and other events to be attended by the Mayor and Deputy Mayor during the course of each Municipal Year and incorporate these in the Mayoral Diary

Producing Documentation

  • Formulate and deliver an induction to each newly appointed Mayor and Deputy Mayor (appointed on an annual basis) pertaining to the Mayoralty and Civic procedure (other than as Chair of Council meetings)

Co-ordinating Information

  • Maintain and develop a digital database of internal and external contacts to enable the facilitation and delivery of the Mayor's public engagements, social functions and receptions, including responsibility for the identification and maintenance of contactswith key community and voluntary groups in Swindon and Wiltshire

Stakeholder Liaison

  • Acting as a point of access for queries in relation to the Mayor from internal and external customers and stakeholders, including senior officers and the public

Office Administration

  • Manage the budget associated with Civic Hospitality and the Mayor

Qualifications

  • Good level of literacy and numeracy skills equivalent to GCSE including basic budget management experience

Decision Making

  • The post holder is required to make decisions on a daily basis relating to the organisation of events that are often of a high profile and that generate considerable public interest. The failure to ensure that the correct Civic procedures are followed mayhave serious implications for the Council's reputation and standing in the community and nationally.

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