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Legal Administration Assistant

3 months ago

Newark on Trent, Nottinghamshire, United Kingdom Ringrose Law Full time
Job overview

A new opportunity has arisen for an administrative assistant ideally with 2 years' relevant experience in a legal environment. You will work closely in a currently small team dealing with complex and interesting cases.

To be successful for this role you will present a professional image at all times to clients and collaborators, be well presented, confident and have first class communication skills and client care.

You will be hardworking and able to work within a team, from your own initiative and to tight deadlines.

The position is office based, full-time in Newark.

Activities will be varied and will include, but are not limited to the following:

  • Typing legal documents and correspondence
  • Producing billing guides and raising invoices
  • Use of the case management system (Proclaim)
  • Opening, maintaining and closing/archiving client files
  • Taking initial enquiries and recording details in specified format
  • Liaising with clients and contacts both on the phone and in person
  • Making travel arrangements and arranging appointments and conferences
  • Managing and maintaining diaries
  • Preparation of bundles and photocopying
  • General administrative support and offering support/assistance to other Legal Advisors and Department Head and Head of Office as and when required
  • Assisting with department processes

Experience Required:

  • Previous experience (ideally around 2 years) in a legal department.
  • Proven IT skills including Word, Outlook and Excel
  • Outstanding interpersonal and communication skills
  • Good written skills are essential with close attention to detail
  • High standard of organisation
  • Ability to use initiative
  • Previous use of Proclaim desirable but not essential
  • Previous experience of working in a litigation environment desirable but not essential

Skills and attributes:

  • A welcoming, positive and charismatic personality
  • A confident but patient manner
  • Reliable and trustworthy with responsible attitude
  • Ability to interact and develop relationships with a variety of people
  • Desire and ability to make an impact with our client base and the firm as a whole
  • Able to adopt and reflect the Ringrose Law brand
  • A flexible team player

Benefits package:

  • 25 days annual leave (prorated for part time contracts)
  • Staff discount
  • Staff suggestion scheme
  • Annual Holiday Sale/Purchase scheme
  • Employee benefit platform membership
  • Life Assurance

We are not currently using agencies to fill this position
Company overview

Ringrose Law Solicitors are a Lincolnshire and Nottinghamshire firm that has been providing a service to clients for over 100 years.

We have embraced change, particularly over the last 5 years, to expand our use of technology and online presence to remain not just a leading law firm but one of the best service providers in today's market.

Our position as a preeminent private client and conveyancing firm has been strengthened a growing reputation for helping SME's and owner managed businesses.

Our conveyancing and personal injury departments are nationally recognised for both their quality of work and client care.

We pride ourselves on our approachability, pragmatism, investment in our people (employees and clients) and a culture that strives to find both practical and innovative solutions to anticipate the needs of our clients and colleagues.