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Assistant / Executive Assistant to CEO

4 months ago

London, Greater London, United Kingdom Career Legal Full time

A leading US law firm based in central London is offering an exciting opportunity for an Executive Assistant (EA) to join their team.

This position supports a Senior Partner in the transportation team.
Initially a 12-month fixed-term contract (FTC), the role has the potential to become permanent.

The Senior Partner is highly active, frequently traveling between London and various overseas offices, necessitating a high degree of organizational support.


Key ResponsibilitiesTravel Coordination:
Manage all travel arrangements, including booking taxis, accommodation, and handling expense forms

Meeting Arrangements:
Organize conference calls, meetings, video conferences, and catering services

Client and Matter Management:
Assist in opening new client accounts and matters, ensuring compliance with Know Your Customer (KYC) and Anti-Money Laundering (AML) processes

Document Preparation:
Create PowerPoint presentations and Excel spreadsheets, and draft simple correspondence

Billing Support:
Monitor the billing process using 3E software, communicate with clients and outside co-counsel regarding fees, invoices, and handle ad hoc queries

Required QualificationsEducational Background:
A minimum of 5 GCSEs (or equivalent), including English and Maths

Professional Experience:
At least 4 years of EA experience in a corporate or professional services environment

Desired Skills and AttributesCommunication:
Excellent communication and interpersonal skills

Proactivity:
Proactive, enthusiastic, and resilient in managing tasks and challenges

Billing Expertise:
Experienced with complex billing processes

Technical Proficiency:
Strong knowledge of PowerPoint, Excel, iManage, and 3E software.

ApplicationIf you are organised, detail-oriented, and thrive in a fast-paced environment, this could be a great opportunity to advance your career with a prestigious law firm.

This role not only offers a dynamic work environment but also the potential for a permanent position.