Accounts Payable/receivable Clerk

1 week ago

Liverpool, Liverpool, United Kingdom The Walton Centre NHS Foundation Trust Full time

To undertake a range of duties within Financial Accounts, providing daily support to the Accounts Payable, Accounts Receivable and Cash Office functions in accordance with the Trusts Standing Financial Instructions, Scheme of Reservation and Delegation and internal office procedures.

To contribute to the provision of a quality, responsive Finance service throughout the Trust. Key responsibilities A) Accounts Receivable 1.

Contributing to the prompt and efficient functioning of the Accounts Receivable section by ensuring that debtor requests / credit notes are correctly authorised and process in a quick and efficient manner.


  • Supporting the Trusts cash management processes by proactively carrying out credit control procedures in investigating and resolving outstanding balances. 3. Supporting the Financial Accounts Supervisor in providing bespoke reports that clearly explain the Trusts debtor levels in a flexible manner.
Extracting data from the Trusts ledger systems and converting it into spreadsheet based reports for further investigation. Provision of information to the Trusts Performance and Planning section to support income planning process. 4.

Dealing with customer queries as they arise in a responsible and professional manner to ensure good reputation of the Trust is maintained.


  • Ensuring that debtor statements and letters are reconciled on a timely basis and are up to date. Ensures that this information is communicated to relevant organisations through the main exercises (e.g. agreements of balances exercise).
  • Responsible for reconciling the aged debt report on a monthly basis and ensuring that discrepancies / inaccuracies are cleared before agreement of the report. 7. Monitor the provisions for bad debts credit notes on a monthly basis, in accordance to the Trusts debtor policy.
  • Ensure all invoices raised have sufficient back-up information to allow the debt to be explained to the customer and legal action to be taken if necessary. 9. Refer debts to the debt collection agency in line with the agreed procedures.
Accounts Payable 10.

Contributing to the prompt and efficient functioning of the Accounts Payable section through the prompt processing of creditor invoices and related maintenance of supplier accounts.

Ensuring all invoices and credit notes are checked, prior to payment, against order documentation. 11.


Assisting the creditors function in maintaining its public sector payment policy target by proactively resolving internal invoice queries from budget holders and helping to reduce delays in the receipt of orders and goods received notes from the Supplies department.

12.

Liaising with the Supplies department to ensure that queries are kept to a minimum and that the process functions in an efficient manner.

Provision of information to the Trusts Management Accounting section regarding the status of key supplier accounts for use in the month-end process.


  • Dealing with customer queries as they arise in a responsible and professional manner to ensure the good reputation of the Trust is maintained. 14. Ensuring that supplier statements are reconciled on a timely basis and are up to date.
Ensures that this information is communicated to relevant organisations through the main exercises (e.g. agreement of balances exercise). 15. Responsible for the collation, checking and recommendation of payments to suppliers before payment runs are authorised and actioned.

  • Ensuring that the Trusts policy on purchase orders is followed, querying invoices without a valid purchase order with suppliers and internally and resolving issues in accordance with the Trusts Scheme of Reservation and Delegation. 5 B)
Cash Office To provide cover on a rotational basis: 1.

Undertaking daily cash office duties including the maintenance of petty cash floats, banking and recording of monies received and paid.

Ensuring that all transactions are accurately reflected within the Trusts financial ledger. 2.

Liaising with patients, both face-to-face and over the phone in respect of cash office duties and payment queries or requests.

C) Financial Regularity 1.


To be aware of and observe the procedures and policies set out within the Trust's Standing Financial Instructions and Scheme of Reservation and Delegation.

2. Ensure that basic journal transactions are prepared and entered accurately into the General Ledger following appropriate authorisation. D) Control Accounts 1.


Production of monthly control account reconciliations according to timetable, to include resolution of any outstanding balancing items and completion of points identified within action plan.

E) Other Duties 1. To be a valuable member of the Trusts Finance Department and contribute to the delivery of its overall objectives. To consider key areas for personal development and advise managers accordingly through the PDR/appraisal process.

  • To determine a plan with the Financial Accounts Supervisor so that training requirements remain up to d

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