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Theatre Administrator and HR Assistant
3 months ago
Main Function
To manage the efficient and effective running of the administrative function for York Theatre Royal and provide support for the Chief Executive, Senior Management Team and the Board of Trustees.
To assist with HR administration including facilitating recruitment, inductions and training, as required.
To co-ordinate correspondence for the Chief Executive, manage their diary and provide comprehensive day to day administrative support.
To act as first point of contact for the Board of Trustees, co-ordinating and facilitating meetings, attending and taking minutes for Board and Committee meetings and providing general administrative support.
To lead on the administration of the ACE quarterly reporting - gathering cross departmental information and ensure the timely completion of forms and returns.
To produce and circulate minutes for internal and external meetings as required.
To co-ordinate space bookings for the Theatre, liaising with colleagues as required, and ensuring room bookings for rehearsals are in place in a timely manner.
To work with the Communications and Development Director on ensuring the Staff Handbook is up to date and available to staff.
To manage the ordering of all stationery as necessary using the most efficient and competitive supplier and to ensure this keeps within relevant expenditure budgets.
To check and replenish first aid kits on a quarterly basis.
To oversee and manage the Theatre's digs list.
To support the rollout and implementation of cross organisational projects, including organising training, departmental liaison and other tasks as required.
To organise and maintain central filing systems (electronic and manual) for the organisation to ensure systems are effective and adhered to and information is readily available.
To work a fortnightly shift in Box Office, to ensure a good understanding of the customer journey and sales process and to enable interaction with customers.
Job Requirements
Essential
Excellent organisational skills, the ability to work to tight deadlines and to prioritise a busy work load
Excellent IT skills
Outstanding communication skills
Excellent writing skills and experience of minute taking
An eye for detail and the ability to work accurately and efficiently
The ability to think creatively and a natural problem solver
A confident team player
Excellent presentation skills
Good and confident numeracy skills
To be an excellent ambassador for the company
A passion for the Arts
Desirable
Experience of working in the Arts
Experience of working as a PA
Experience of working in HR
Experience of working in a Box Office or Sales environment
Job Types:
Full-time, Permanent
Pay:
£25,506.00 per year
Schedule:
- Monday to Friday
Work Location:
In person
Application deadline: 23/06/2024
