Cre Shared Services Assistant

6 days ago


Plymouth, Plymouth, United Kingdom paretofm Full time

Location :
Romania

Contract Type :
Permanent

Hours: 40 hours per week

Reporting to:
CRE Lease & Shared Services Manager

Benefits:

  • 21 days annual paid leave

Overview:


The CRE Shared Services Assistant is part of a central team and provides support to multiple Workspace Teams across different regions.

In this role, you will have the opportunity to lead on specific aspects of day-to-day workspace services to drive quality and performance standards to provide customer-focused, cost-effective, and efficient workspace support service across multiple locations and regions.


Role Responsibilities:

  • Provide full administrative support to various Workspace teams across the business.
  • Raise and release purchase orders using the Oracle iProcurement/Purchasing modules daily
  • Assist with the tracking and processing of workspace invoices, Investigate and resolve discrepancies between invoices, good receipts, and purchase orders
  • Maintain database of CAFM system across multiple locations and support with any updates required.
  • Track PPMs across multiple locations and ensure all preventive maintenance works are carried out according to the schedule while requesting status updates from workspace managers.
  • Supplier Management
  • Act as a point of contact for different suppliers
- set up meetings, schedule works, and ensure closure of outstanding tasks.

  • Assist the Workspace Managers in tendering process and supplier selection process.
  • Ordering office supplies and replacements where required
  • Generate reports in accordance with CRE reporting requirements
- across a number of platforms.

Essential skills and experience

  • Some relevant propertyrelated or administration experience.
  • A passion for all things Property, Workplace, and the build environment
  • Firstclass written and verbal communication skills.
  • Proficiency in the use of MS Office including Outlook, Word, and Excel.
  • Excellent organizational skills
  • Excellent time management.
  • Strong team ethic, with the proven ability to work effectively and collaboratively within a team or independently with individuals at all levels.
  • Ability to work on own initiative without close supervision and as part of a team.

Desirable skills and certification

  • Oracle based finance systems
  • IOSH working safely / IOSH managing safely
  • CAFM and/or other facilities management software suites.


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