Admin Support Coordinator
2 weeks ago
Job Title:
Admin Support Coordinator
Salary:
£13.37p/hour PAYE
or £15.00p/hour self-employed, 1 year fixed-term contract
Hours:
Tuesday 5-7pm and Saturdays 12-3pm
Responsible to:
Operations manager
Aims of the Post:
- To maintain and develop X2Y's weekly dropin facilities for young people aged 1116/1725 who are LGBT+ or questioning their sexual orientation or gender identity by supporting the reception area and associated admin tasks
- To improve support for LGBTQ+ young people and their families in Wolverhampton and the Black Country through administrative work
- To raise awareness of this support and build links with other organisations working with young people in the city including youth groups, education and training establishments and providers
Roles and Responsibilities
Services to young people and their families
- Ensuring young people/young adults and all those attending X2Y sign in/out and follow health and safety procedures
- Managing our data collection and entry system to capture what we do for young people/young adults and others at X2Y
- Liaising with the team and the Operations Manager to submit and order resource requests to aid the provision X2Y delivers
- Contributing to the use and management of the Website and Social Media to support our provision
- Liasing with the team to ensure data is submitted correctly and efficiently
Working within the X2Y team
- Liasing with the Operations Manager to complete monthly submissions to appropriate funders by appropriate deadlines
- Develop strong working relationship with the Operations Manager
- Working with the other members of the X2Y team (staff, trustees and volunteers)
- Ensuring that all necessary records are kept (attendance, consent, contact details, photographs, video)
- Undertaking regular supervision with your line manager and attending team meetings
- Other duties commensurate with the post
Practical responsibilities
- Key holder for the dropin premises
- Opening and closing the building securely
- Adhoc administrative and supportive tasks as directed with the Operations Manager
- Supporting with the health and safety oversight of sessions
Important relationships
- LGBTQ+ young people
- Families of LGBTQ+ young people
- X2Y operations manager
- X2Y team (staff and volunteers)
- X2Y board of trustees
- Wolverhampton LGBT+
- Children's Services
- Youth Organisations Wolverhampton and Wolverhampton Voluntary Sector Council
- City of Wolverhampton Council's Children and Families Early Intervention and Prevention services and Locality Teams
- Schools, Wolverhampton College and the University of Wolverhampton
Job Type:
Part-time
Pay:
£13.37 per hour
Schedule:
- Every weekend
Work Location:
In person
Application deadline: 20/06/2024
Reference ID:
X2Y Admin Support
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