Company Secretary

7 days ago

City of London, United Kingdom G2 Legal Limited Full time

My client is a leading law firm with offices in London and across the UK looking to appoint an experienced Company Secretary to work in their corporate and commercial group.

In this London based role you will be providing a company secretarial service to clients on a full range of matters and as Company Secretary your responsibilities will include:

  • Taking responsibility for your own portfolio of clients and reporting into the head of the company secretarial department; a portfolio will consist of a Standard Listed Company as well as a selection of AIM and AQSE listed companies
  • Drafting meeting agendas and preparing board packs
  • Attending board and committee meetings and drafting board minutes
  • Reviewing and releasing announcements to the London Stock Exchange, where appropriate
  • Assisting with Annual Report preparation
  • Drafting AGM documentation, assisting with printing and distribution to shareholders, proxy monitoring and attendance at AGM
  • Demonstrating a sound understanding of the Companies Act 2006, Listing Rules and AIM rules for listed companies, complying at all times with procedures contained within the firm's procedures and such other internal sources
  • Assisting partners with providing high quality legal services to clients on a broad range of company secretarial work
  • Providing administrative support set out in company law and articles of association
  • Providing administrative support to the company secretarial practice by filing forms with Companies House, ensuring that clients are compliant with their obligations and that all statutory filing deadlines are met
  • Updating and maintaining statutory registers held on Blueprint, and where required, physical statutory books
  • Complying with legislation, including preparing and filing statutory returns, and maintaining the documentation of statutory records
  • Maintaining good file management including electronic and paper storage
  • Responding to client queries, taking telephone calls, handling queries and enquiries where appropriate
  • Keeping abreast of all professional developments in own area of work and undertaking such training as required
  • Ensuring confidentiality and security of all documentation/information belonging to the firm and clients
  • Undertaking projects and any other tasks as directed by the line manager
  • Ensuring personal time recording and billing targets are achieved
  • Ensuring that all chargeable work on client matters is properly entered and charging units accurately recorded
  • Supporting other team members generally in relation to the conduct of matters and in particular drafting of routine documents
  • Maintaining good working relationships with other key advisors to our clients; foir example auditors, registrars, pension providers, banks etc
To be considered for this company secretary role, you will have:

  • At least 12 months experience in a similar role, either professional services or in-house
  • Experience dealing with public and private limited companies with a key focus on companies listed on the main market, Aim and NEX
  • Experience attending board and committee meetings and drafting minutes
  • Experience in AGM procedures for PLCs
  • Good practical knowledge of the Companies Act 200
  • Good practical knowledge of corporate governance
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