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Administrative Assistant

3 months ago

Penzance, Cornwall, United Kingdom Oasis Childcare Centre Full time

Experienced Administrative Assistant


Our thriving and expanding Early Years Setting is seeking an
Experienced Administrative Assistant who will be predominantly based at our hub site in Ludgvan.

Excellent interpersonal and computer skills required.

Hours:

  • To be negotiated for a minimum of 25 hours per week, all year round.

Rate of Pay:

  • From £ £11.50 per hour depending on skills and experience.
Oasis is committed to equal opportunities in employment and to safeguarding and promoting the welfare of children.

Closing date:
Monday 30th January 2023

Interviews and Skills Test:

W/C 13th February 2023

Administrative Assistant

JOB OBJECTIVES

  • To provide administrative support to Senior Manager and the staff team
  • To provide caring and professional response to all customers and visitors and to deal with all telephone enquiries in a cautious and efficient manner
  • To work with colleagues as a member of the team
  • To work within the setting's Policies and Procedures (including Oasis Staff Code of Conduct)

MAIN DUTIES AND RESPONSIBILITIES

  • To ensure the office and public area are kept clean, tidy and safe
  • To be responsible for processing incoming and outgoing mail and goods, including delivery notes
  • To attend and take minutes of staff meetings as required
  • To be first point of contact on telephone, take messages and ensure these are relayed to the appropriate member of staff
  • To complete Health and Safety training and be responsible for health and safety within the building, and to work at all times within the requirements of the Health and Safety legislation
  • To be aware of confidentiality at all times, and to ensure security of confidential information
  • Check the accuracy and presentation of all work procedures to ensure accurate and professional presentation
  • To be responsible for financial procedures, including petty cash, banking, etc.
  • To assist the Senior Manager in setting up systems and procedures
  • To use all IT programmes and systems competently
  • Typing of letters, memos, etc. and designing posters, flyers, newsletters, etc.
  • To participate in any training necessary for the development of the post
  • Maintain filing systems in neat and orderly manner to ensure easy retrieval by colleagues and to undertake filing as appropriate
  • Comply with procedures relating to security of all premises
  • Initiate the ordering of stationary, goods, services and publications as necessary
  • Receive customers and visitors to the setting in a helpful, welcoming and professional manner
  • To undertake other duties which may reasonably fall within the nature and requirements of the post
  • The postholder should be familiar with all aspects of administrative work routines which facilitate the smooth running of the office in the absence of the Senior Manager

Job Types:
Part-time, Permanent

Part-time hours: per week

Salary:
£10.00-£11.50 per hour

Benefits:

  • Company pension
  • Free parking
  • Onsite parking

Schedule:

  • Holidays
  • Monday to Friday
  • No weekends

Ability to commute/relocate:

  • Penzance, TR20 8EX: reliably commute or plan to relocate before starting work (required)

Work Location:
One location

Application deadline: 30/01/2023