Administration Assistant

2 weeks ago


Aberystwyth, Cardiganshire, United Kingdom Hywel Dda University Health Board Full time

A vacancy has arisen for the position of Administration Assistant for the Clinical Nurse Specialists in the Osteoporosis and Parkinsons Service.

The post holder will be required to provide an administration/ clerical service following appropriate systems, procedures, policies and processes.


The post holder will be responsible for maintaining records both manually and on a computerised system and demonstrate the ability to handle sensitive and confidential patient information i.e.

clinical letters, investigations and results.


Provide a support service to the clinical staff within the service which will include audio typing transcription of clinical information.

Responsible for accurate filing, both physically and electronically of patient information in a timely manner.
Be a point of contact via the telephone for queries, using initiative and dealing sensitively with distressed/angry callers.

Ensure that complaints from patients / relatives are handled appropriately and where necessary the complainant referred on to appropriate person/Department.

Liaise with other internal departments e.g. Wards, Medical Records, Radiology & Pathology.

Notify relevant departments of changes in Outpatient clinic lists and if necessary, take an active part in reallocation of clinics in conjunction with colleagues.

Managing diaries.
Manage time effectively to ensure that work is completed within timescales.
Process incoming and outgoing correspondence for the service, ensuring urgent action is taken where appropriate i.e. abnormal investigations, results and urgent referrals.
Provide general non-clinical advice i.e. arranging appropriate times and dates for appointments and investigations.
Competent use of computer systems for entering and retrieving patient information i.e. Microsoft office, WPAS, Excel and Clinical Portal System.


Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties.

Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales.

We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals:
Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;

Seven community hospitals:
Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
48 general practices (four of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to communicate in Welsh is desirable for this post.

If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these mínimal desirable requirements during the course of your employment with us.

Interviews will be held on 17/01/23

  • Aberystwyth, Cardiganshire, United Kingdom Openfolde Ltd Full time

    About UsAt Openfolde, it is our people that make the difference. People who are friendly, positive, driven to achieve and always want to do their best are always welcome to join us. We have great opportunities across our brands in NI, GB, ROI and even as far away as New Zealand.Job title:Team Administrative AssistantReporting to:Plant...


  • Aberystwyth, Cardiganshire, United Kingdom Greenlands Insurance Services Ltd Full time

    About the companyA national retail broker, Greenlands Insurance Services specialises in agricultural, commercial, and personal insurance risks for clients across Great Britain.About the roleAn exciting opportunity has arisen for an experienced Administrative Assistant (Business Support) to assist our insurance sales and renewals team in Aberystwyth.You...


  • Aberystwyth, Cardiganshire, United Kingdom Coleg Sir Gar Full time

    Cardigan Campus£21,029 per annumClosing Date: 08/09/2023The Examinations & Administration Assistant, in collaboration with the Examinations Officer, will be responsible for assisting with the administration of all aspects of examinations in accordance with the regulations of the Examining Bodies to ensure the day to day organisation and smooth running of...


  • Aberystwyth, Cardiganshire, United Kingdom Tir Coed Full time

    Administration Assistant - AnTir Project.15 hours p.wk - Flexible working pattern to be agreed.Fixed term contract to 31st December 2024 £22.5k pro rata.Location: Aberystwyth office.- ______________________________________________Cynorthwy-ydd Gweinyddol - Prosiect AnTir.15 awr yr wythnos - Patrwm gweithio hyblyg i'w gytuno Cytundeb cyfnod penodol hyd at 31...


  • Aberystwyth, Cardiganshire, United Kingdom Clockwork Organisation Ltd ta Travail Employment Full time

    Sales Administrator Spanish Speaking £30,000 per annum 12 month Contract in Wrexham Additional benefits: Hybrid or remote working opportunity. 22 days holiday + plus bank holidays + duvet day + your birthday + 1 CSR day. Holidays increase with length of service (1 additional day every year with a maximum of 25 days). Employee Assistance ProgrammeThe...


  • Aberystwyth, Cardiganshire, United Kingdom Allens Caravans Estates Ltd Full time

    About usAber Bay Holiday Park (Formerly known at Glan-Y-Mor) is located in a beautiful setting in Wales, perfect for a family-friendly holiday. This spectacular caravan park is situated on the doorstep of the sheltered, picturesque Clarach Bay, meaning you can step out of your caravan and straight onto the beachOverview:Duties: Greet and assist visitors in a...


  • Aberystwyth, Cardiganshire, United Kingdom Hywel Dda University Health Board Full time

    Job Title: Data Validation SpecialistCompany: Hywel Dda University Health BoardJob Summary: An amazing opportunity awaits you to become a part of our Cancer Services Team at Hywel Dda. We are on the lookout for 2 individuals to work 4 days a week each.The successful candidates will be in charge of data validation and input into Health Boards systems to aid...


  • Aberystwyth, Cardiganshire, United Kingdom Wrexham University Full time

    This post is an exciting opportunity for an individual to join Wrexham University Estates and Campus Management team. We are looking to recruit a Part time casual site assistant at our Northop Campus who is reliable and professional. The post holder will report to the Site Services Supervisor and will assist a wider team in maintaining the Campus to a high...


  • Aberystwyth, Cardiganshire, United Kingdom Hywel Dda University Health Board Full time

    Job summary This post is for a part time, permanent Orthotics Officer/Podiatry Assistant. The post holder will be responsible for ensuring day to day running of the Podiatry and Surgical appliance office, as well as ensuring that admin tasks are met, and a quality service is delivered. The role will also include: Provide assistance to a supervising...

  • Workforce Assistant

    2 weeks ago


    Aberystwyth, Cardiganshire, United Kingdom Hywel Dda University Health Board Full time

    We have an exciting opportunity for anyone looking to develop a career in Human Resources or to further their breadth of knowledge of HR matters, this is an excellent role to gain experience of working within a busy and supportive HR environment.The role would suit an experienced administrator who enjoys variety, and engaging with colleagues from across the...

  • Sales Assistant

    2 weeks ago


    Aberystwyth, Cardiganshire, United Kingdom Epic Militaria LTD Full time

    Job Summary: Sales Assistant position in a growing online retail company, selling Outdoor & Military clothing and equipment.Responsibilities and Duties -Typical daily activities will include:Order processing, checking payments, preparing customer invoices and stock documentation for the warehouse. You will liaise with customers where issues occur, and ensure...


  • Aberystwyth, Cardiganshire, United Kingdom Ceredigion County Council Full time

    Human Resources Assistant:Closing date: 14/04/2024Reference: REQ105248 30 hours / Fixed-Term 24, ,545 * Aberystwyth *All salary values are prorata. About the role adding recruitment adverts to our HR information system (iTrent), ensuring accuracy and compliance with guidelines.This is a hybrid eligible role, so if you have a suitable workspace at home, with...


  • Aberystwyth, Cardiganshire, United Kingdom Hexagon Recruitment Full time

    Join Our Team as an Admin and Business Support Officer Hexagon Recruitment has an exciting opportunity for an experienced Admin and Business Support Officer to join our Workforce Team in Conwy County Key Responsibilities:Provide comprehensive administrative support to the Social Care Workforce Learning & Development Team and other Social Care Managers. ...


  • Aberystwyth, Cardiganshire, United Kingdom Brunton & Co Full time

    A post in the Aberystwyth office of Brunton & Co. Solicitors to provide audio and copy typing services and filing, together with occasional receptionist work, and to assist with some administrative work in the office of H.M Coroner for Ceredigion.The successful applicant must be fully I.T. literate.The office hours are 9:00 to 17:00, Monday to Friday,...

  • Medical Receptionist

    2 weeks ago


    Aberystwyth, Cardiganshire, United Kingdom Ystwyth Medical Group Full time

    JOB TITLE:Medical ReceptionistREPORTS TO:Senior Receptionist / Practice ManagerACCOUNTABLE TO:Practice Manager / GP PartnersHOURS OF OPERATION:Monday - FridayAnnual Salary (based on full time) £ Job share consideredOUTLINE OF DUTIES AND RESPONSIBILITIES This list is not exhaustive_ To provide administrative support to all clinicians and management as...


  • Aberystwyth, Cardiganshire, United Kingdom The Cliff Hotel & Spa Full time

    We have a full time Maintenance Supervisor position available across The Flatrock Group. The full-time position is 5 days a week to include one weekend in every three currently, potentially increasing during the summer period due to the high volume of weddings at The Cliff Hotel & Spa.The person appointed will be required to assist and support the...


  • Aberystwyth, Cardiganshire, United Kingdom Jackson Fire & Security UK Ltd Full time £30,000 - £40,000

    Job Title: Customer Success Manager Location: Mold Salary: £30,000 to £40,000 Job type: Full time – Permanent The Important Bit – The Package Salary in the region of £30,000 to £40,000 dependent on experience plus performance related bonus Ongoing development, training and support Opportunity to progress within the growing Head Office Team ...

  • Refuge Support Worker

    2 weeks ago


    Aberystwyth, Cardiganshire, United Kingdom West Wales Domestic Abuse Service Full time

    Job Description and Person SpecificationWest Wales Domestic Abuse Service(WWDAS)Job Title:Refuge Support Worker (*Female)Hours 37 hours a week. Hours of work are on a shift pattern and on call on some evenings and weekends.Salary: £18,278 Pay Award PendingReports to:Refuge and Helpline Senior PractitionerReportees:This post has no line management...

  • Usher

    2 weeks ago


    Aberystwyth, Cardiganshire, United Kingdom Ministry of Justice Full time

    Usher £19,932Aberystwyth:Background and key purpose of the role:The Court Usher acts as an essential first point of contact for all the court users involved in hearings. There will be regular contact with the judiciary, assisting the administrative staff with the smooth flow of court work. You will meet members of the public and their legal representatives;...


  • Aberystwyth, Cardiganshire, United Kingdom Ceredigion County Council Full time

    4 x Environmental Operatives:Closing date: 31/01/2023Reference: REQ10438537 hours / Fixed-Term20,812 Glanyrafon Depot, Aberystwyth- *All salary values are pro-rata.-About the role:Local Environment Services delivers a range of services to the communities of Ceredigion. To assist with the delivery of these front line services, we are looking for enthusiastic...