Personal Assistant

2 weeks ago

Edinburgh, Edinburgh, United Kingdom Sainsburys Full time

Personal Assistant

Location - Edinburgh or Widnes and Home (Hybrid)

In a nutshell


As a Personal Assistant you will be required to provide professional and confidential support by assisting the Director of Customer Service, Ops & transformation (COO) and Director of Digital (Customer) with administrative, analytical, and organisational tasks.

These tasks will range from diary management, organising of meetings, expenses, assisting with presentations, arranging travel and accommodation as well as providing administration duties for the wider departments.

This is a great role for someone who is looking for their next career move.

We do not need someone who has been a PA before; what we are looking for is someone who has strong administration, communication, and organisation skills.


What you need to do

  • Organise, plan, support and prioritise activities and diary commitments for senior managers.
  • Arrange and prioritise meetings, appointments, events, and conferences (internal and external).
  • Organise, and attend where appropriate, meetings, steering groups and forums ensuring managers are well prepared with the relevant documents, briefing papers, reports and presentations when necessary and follow up on any related issues with the relevant business areas as required.
  • Facilitate the monthly Digital and Operations Committee by organising meeting dates, and collating and distributing the pack to attendees.
  • Maintain the departments' Business Recovery Plans and act as BRP champion.
  • Attend and facilitate the agenda at Leadership Team meetings, capturing actions and ensure the resolution of the agreed next steps.
  • Manage all travel and accommodation where necessary.
  • Carry out a broad range of administration procedures and duties to assist in the overall performance of the team including invoices, expenses and maintaining structure charts.
  • Oversee the departments' recognition system (such as LOVE awards) and ensure colleagues are recognised.
  • Meet and greet visitors at all levels of seniority and provide support with the induction process for new colleagues joining the team.
  • Provide holiday/absence cover for other PAs

What you need to know and show

  • Excellent word processing/notetaking and communication skills.
  • Strong impact and influencing skills with the ability to engage stakeholders and demonstrate a high level of integrity, discretion, and confidentiality at all times.
  • Good working knowledge of Word, Excel, PowerPoint and Microsoft Teams.
  • Excellent problemsolving skills with the ability to understand and analyse data, paying attention to detail.
  • Enthusiasm, selfmotivation
  • Ability to organise, plan and prioritise workload with confidence.
  • Excellent team player with strong interpersonal skills and the ability to network and develop strong relationships with all areas of the business and colleagues at all levels.

Our benefits


In addition to the all-important salary, pension & bonus offering, we totally get that life outside work is important to us all.

So, we want to shout out some of our other great benefits

  • We offer flexible working to help you achieve a good work/life balance
  • Opportunity to buy extra holidays
  • Discounts on your weekly shop, buying a laptop or sofa? We've got it covered through your Sainsbury's, Argos and Habitat store discount card
  • Cycle to work scheme

A little about us & our culture
We're proud of our heritage as the UK's first supermarket bank.

As digital technology drives the banking landscape we want to be at the forefront of this technology, offering award-winning innovative digital banking products to our customers.

Technology is where we see our growth therefore, we need innovators to join us and drive the next phase of our evolution.

We're a friendly bunch who collectively share a passion to make our customers' financial lives easier.

As part of the wider Sainsbury's Group, being one of the UK's most trusted brands, it brings our colleagues a wealth of opportunities to fulfil their potential.

Here, you can be part of something bigger and help to create an innovative approach that puts the customer at the heart of everything we do.


Everyone is welcome at the Sainsbury's Group, and we're proud to be an equal opportunities employer that champions a diverse and inclusive culture which reflects the diversity of the communities we serve.


Work-life balance is important to us, so we offer our colleagues as much flexibility as possible in line with the needs of their role.

We trust them to decide how, where and when they work, combining remote and collaborative working with a flexible approach to hours within their working days, giving plenty of time and space for life outside of work whilst delivering against our business goals.

LI-KP1

Primary Location:
GB-GB-Edinburgh

Work Locations:
Sainsburys Bank Lochside and Home Sainsbury's Bank 3 Lochside Avenue Edinburgh EH12 9DJ

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