Personal Assistant

7 days ago


Reigate, Surrey, United Kingdom esure Group Full time

Job Description:


We have a fantastic opportunity for a results driven and passionate Personal Assistant to support our Chief Technology Officer, Chief Strategy & Transformation Officer and our Chief Customer Officer.


This is a permanent role and your time will be split between working from home and working in our Reigate office.


The Day to Day

  • Proactively manage three Group Executive member diaries, deciding which meetings and appointments are of most strategic importance and best use of time
  • Schedule meetings (internal & external), take notes at critical meetings and track actions through to completion
  • Build meeting agendas and preparing papers
  • Participate in leadership team meetings and projects with an eye to improving processes and the overall performance of the team
  • Book and arrange travel, transport, accommodation, venue and room bookings
  • Assist with the organisation of company events and conferences
  • Responsible for general team administration such as the setup of new starters and managing leavers, coordinating equipment and system set up
  • Raise Purchase Orders ensuring payments are made on time, reviewing monthly expenditure for the relevant cost centres and reconciliation of expenses
  • Take ownership to ensure that the necessary approvals are completed within a calendar month, e.g. timesheets, expenses, holiday requests etc on behalf of the Group Executive
  • Collaborate closely with other PAs, encouraging best practise and working together to provide an effective and consistent service to the Group Executive

Qualifications:

We'd Love You to Bring:

  • Significant experience in a Personal Assistant / Executive Assistant position supporting multiple Executive level colleagues
  • Discretion, reliability and trustworthiness: you will often be party to confidential information
  • Excellent organisational and time management skills, with the ability to coordinate others
  • The ability to be proactive, think ahead and take the initiative whilst resolving issues quickly under pressure
  • Accuracy and attention to detail
  • Excellent written and verbal communication skills
  • Strong relationship and stakeholder management skills
  • Flexibility and adaptability, with a willingness to take on a variety of tasks and sometimes lastminute requests
  • Excellent multitasker, prioritising appropriately
  • A desire to continuously improve processes in order to provide the most efficient service possible
Additional Information

  • 25 days annual leave, plus 8 flex days to be taken as and when suits you
  • Holiday buy/sell scheme
  • Discretionary bonus scheme of up to 10% of annual salary
  • Private Medical Insurance
  • Discounts on cinema vouchers, restaurants, holidays and more
  • Refer a friend scheme, up to £1,000
  • Employee and family discounts on esure products
  • Life Assurance (x3 annual salary)
  • Employee Assistance Programme


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