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Medical Education Assistant
3 months ago
Job overview
Support in the administrative systems for Undergraduate and postgraduate education and inductions. To provide administrative and secretarial support to the Clinical Undergraduate Sub Dean,Director of Medical Education, St George's Grenada, Firm leads and other educational staff.
The post holder will be expected to support the administration of teaching and assessments for medical students and trainees and support their learning while they are on their clinical placements at the Trust.
Main duties of the job
To work as part of a team alongside other clerical staff within the department and to be part of a wider multidisciplinary team delivering a high quality service to other staff and patients. To provide a high quality reception and administrative service for the Academic Office and to ensure queries are dealt with professionally and where appropriate, take clear written messages which can be passed on to the relevant administration individuals responsible. Retrieve and process mail, incoming and outgoing telephone calls in accordance with Trust Policies. Accurately input, retrieve and collate information using departmental and Trust computer systems in a timely way being mindful of data protection at all times. To undertake clerical support e.g. filing, photocopying, typing and retrieval of documentation in line with Trust and departmental procedures.Working for our organisation
North Mid is part of North Central London integrated care system – consisting of the NHS and Local authority organisations in Camden, Islington, Barnet, Enfield and Haringey. As with other ICS's, we are working increasingly closely with partners and indeed many of our financial and performance objectives are measured at this system level. Whilst all organisations remain as standalone, statutory bodies we have an ICS infrastructure for making shared decisions and agreeing shared approaches.
We are proud of our staff and want to ensure their training allows them to provide excellent clinical care. We are also a training unit for medical students from UCL and St George's University Grenada, and for nursing and midwifery students from Middlesex and City Universities.
Take a tour of our hospital
Detailed job description and main responsibilities
To work as part of a team alongside other clerical staff within the department and to be part of a wider multidisciplinary team delivering a high quality service to other staff and patients. To provide a high quality reception and administrative service for the Academic Office and to ensure queries are dealt with professionally and where appropriate, take clear written messages which can be passed on to the relevant administration individuals responsible. Retrieve and process mail and incoming and outgoing telephone calls in accordance with Trust Policies. Accurately input, retrieve and collate information using departmental and Trust computer systems in a timely way being mindful of data protection at all times. To undertake clerical support e.g. filing, photocopying, typing and retrieval of documentation in line with Trust and departmental procedures To produce weekly communication emails advertising departmental teachings and send to various email distribution lists. To monitor and update various email distribution lists, responsible for adding new staff joining the Trust and removing emails once staff post-holder has left the Trust. To facilitate the attendance of all department teachings, producing attendance sheets and recording these attendees onto Excel spreadsheet on a weekly basis. Issue, collate and record teaching feedback on excel spreadsheets and provide teaching certificates to speakers.Person specification
Essential
Essential criteria
Educated to GCSE or equivalent Level 2 Literacy and Level 2 Numeracy Ability to communicate effectively and sensitively with others from a variety of backgrounds, both verbal and written Good working knowledge of IT Microsoft Packages such as Outlook, Word, Excel and other relevant programmes.Desirable criteria
Business Administration Level 2 qualification Working in an NHS HospitalWe reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
You will only be contacted by the Recruitment Team via email if you are shortlisted for this post. Please ensure therefore that you check your e-mail account regularly.
Please note in order to progress your application, your data will be processed by our 3rd party recruitment providers – North London Partners Shared Service, (NLPSS) who conduct recruitment activities on behalf of NMUH.
If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks your identity and right to work documentation will be verified remotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a "selfie" using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit
NMUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of NMUH will have their original documents verified using this technology.
By applying for this post you are agreeing to NMUH transferring the information contained in this application to its preferred applicant management system. All subsequent information regarding your application will be generated from You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Record (ESR) system and other secure, internal NHS workforce systems.
By applying for this role, you accept in the event you are successful that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which is aimed at saving you time and improving efficiencies within the NHS when your employment transfers. Therefore we want you to complete your e-learning modules prior to joining our organisation.
If you are an EU/EEA citizen who does not have EU Settlement or Pre-Settled status, you will require a visa to work in the UK.
If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the
