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Executive Assistant

3 months ago

London, Greater London, United Kingdom Steria Recruitment Full time
Intelligent Resource is working in partnership with a major client in the UK. We are currently recruiting a Executive Assistant to be based around London for a contract role.

Job Title:
Executive Assistant

Location:
London - Hybrid (2-3 days/week in the office)

Job Type:
Contract (via Umbrella only)

Duration: 11 months

The Role:


The Executive Assistant provides administrative and operational support to the Executive Level Staff with the wider administrative team reporting to the Administration Manager.


Responsibilities will include but are not limited to:

  • Heavy scheduling/calendaring meetings across time zones and providing planning support, briefing papers and research to support calendar commitments.
  • Completing and submitting expenses and invoices in a timely manner.
  • Coordinating logistics, scheduling and booking travel, conferences, internal and external events.
  • Providing administrative onboarding for new employees.
  • Maintaining filing systems including helping to maintain the office Intranet site.
  • Collaborating with the UK Administrative Assistants to ensure sufficient cover/overflow; Administrative Assistants across geographies and businesses; and external parties (VC's, clients, vendors etc.).
  • General duties within the administrative team.
  • Answering phones and relaying messages/information.
  • Reception cover, as required, on a rotational basis.
  • Assisting with presentations and financial data formats and typing/proofreading correspondence.

Skills and Requirements

  • Bachelor's degree or equivalent education.
  • Good organizational and time management skills.
  • Excellent verbal, written, and interpersonal communication skills.
  • An ability to quickly gain a thorough knowledge of company's operations and products.
  • An interest in the technology sector and venture capital / private equity transactions.
  • Proficient in Microsoft Office, Excel and PowerPoint.
Intelligent Resource Limited acts as both an employment business and as an employment agency.

Intelligent Resource is committed to barrier-free and inclusive recruitment. We are a Disability Confident recruiter, and a RIDI 100 and Business Disability Forum partner organisation.