Production Admin Assistant

2 weeks ago


London, Greater London, United Kingdom Skinnydip London Full time
Job Description

We are looking for a Production Admin Assistant to join our production team and assist Senior Production Coordinators to secure timely and successful deliveries.

Responsibilities :


• Assist the Senior Production Coordinators to accurately update and maintain PO information on internal systems.


• Setting up new products/suppliers, download reports from in house system.


• Working closely with Design team in reviewing packaging requirements for customers.


• Track and update internal shipping schedule and cross check packing lists against scheduled shipments. Adjust shipment schedule were applicable.


• Proactively follow up orders weekly with factories and chase shipment samples, QC reports and any documents for approval prior to shipment.


• Quality checking samples against approved pre-production samples


• Attend production meetings with Senior production coordinators and factories where required.


• Raising invoices


• Check and approve supplier invoices, liaise with finance team to arrange payments.


• Cross check packing lists and delivery note against purchase orders.


• Upload images on licensed portals.


• Prepare commercial invoices for custom clearance.


• Assist Senior Production Coordinator in any additional tasks to ensure timely production and delivery of all orders.

What we need from you:


• Minimum 2 years' experience in working within administration in the fashion industry.


• Strong organizational skills with the ability to prioritize.


• Experience working with factories/ suppliers based in the Far East and India.


• Being highly driven and able to work under pressure to meet deadlines


• Proactive with problem solving skills and strong attention to detail


• Outstanding communication skills both externally and at all levels internally.


• Excellent knowledge of Microsoft Office, in particular, Excel.


• Willing to adapt and take on new challenges and driven to continually improve.


• Enthusiastic, self-confident and self-motivated.


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