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Document Controller

3 months ago

York, York City, United Kingdom Sisk Full time

Document Controller - UK Civil Engineering Division

Role

We are recruiting for a Document Controller to join our UK Civils Division in the North, the first project will be our £100m+ civil engineering scheme at York Central, the scheme is comprised of the design and construction of bridges, highways, retaining walls, new sections of railway, utitilities network, drainage works and temporary car parks.

You will be responsible for setting up and managing the project document control systems and train / support project users.


Key Responsibilities

  • Manage the Viewpoint for Projects (VFP) system as the Common Data Environment (CDE) for the lifecycle of the project. Where applicable, establish the project on VFP in line with Sisk templates and protocols.
  • Manage and host VFP training sessions for new users within the project team, either with groups or on an individual basis.
  • Act as main point of contact for support and coaching of project users of VFP, including third parties such as client teams, designers, subcontractors, suppliers, verifiers and regulators.
  • Management of project file naming protocols with project team, in line with Sisk protocols.
  • Create and manage document workflows in VFP, with direction from the project team, in line with Sisk protocols.
  • Configuration and implementation of change control processes within the CDE
  • Validation, checking and curating of all incoming and outgoing project documentation to the CDE including receipt, classification, verification, registry, distribution and retrieval.
  • Configuration and preparation of status reports on workflows, sample submissions, TQs, RFIs and other reportable data
  • Preparation and configuration of distribution matrices in compliance with project requirements.
  • Establishment and maintenance of central site files, controlled and uncontrolled drawings and registers.
  • Collation of Operation and Maintenance, Health and Safety, Quality, Environmental, BCAR files
  • Attend meetings to allow engagement of team and stakeholders.
  • Continuously identify and communicate opportunities for enhancement and reduction of waste and risks to Project Manager.
  • Adhoc administrative support to the site team.
  • Cover of administrative duties for holiday / sickness cover, if applicable.

Experience & Skills

  • Experience of working on projects with large volumes of data and information from various sources
  • Advanced experience of a common data environment (CDE/electronic document management system (EDMS). VFP preferred.
  • Ability to effectively communicate with, and educate all stakeholders in the CDE; ensuring the protocols are strictly adhered to.
  • Experience of dealing with multidisciplinary design teams and client teams
  • Experience of dealing with the subcontractors and the wider supply chain
  • Ability and willingness to train others.
  • Comprehension of naming conventions to PAS1192 Standard for BIM
  • Well organised and selfmotivated.
  • Diligent and an analytical thinker.
  • Excellent document preparation and formatting skills
  • Ability to prioritise work, multitask and troubleshoot
  • Good time management skills.
  • Interest in project delivery processes, project administration and the wider industry.