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Accounts Payable Assistant

3 months ago

Woking, Surrey, United Kingdom Asahi UK Ltd Full time

Company description:


Asahi Europe & International is a premium scale brewery group headquartered in Prague with operations spanning Czech, Slovakia, Poland, Romania, Hungary, Netherlands, Italy, UK and with exports to over 90 countries.

With over 128 years of history, our portfolioincludes premium local and international brands such as:
Pilsner Urquell, Tyskie, Dreher, Kozel, Peroni, Grolsch and Japan's most well-known beer Asahi Super Dry.

With 15 world class breweries and around 10,000 people, we leverage our scale, our heritage,our brands as well as the capability and passion of our people to accelerate growth and the development of the category both locally and abroad.


Job description:

Accounts Payable Assistant


Asahi Europe & International are looking for a Accounts Payable Assistant to join our transactional team in our Financial Shared Service Centre.

The role is based out of our Asahi UK Head Office in Woking and is ideally suited to an active studier with AccountsPayable experience.

If you are progressive, dynamic, and passionate about process improvement we want to hear from you.

Financial Shared Service Centre


Asahi Europe & International runs a financial shared service centre (the "FSSC") to look after the operational finance workstreams for the Group's UK&I and international export markets including in EMEA, the Americas and Asia.

The FSSC is based in the Asahioffices in Woking, UK.


The FSSC is a high-performance working environment, with forward looking, dynamic accounting professionals and is a premium recruiter of high potential finance talent in the Group aiming to promote team members into wider commercial, strategic finance teamsglobally on a regular basis.

The team is comfortable in a fast moving, continuous improvement and professional, yet flexible, working environment.

Team members seek to have a good knowledge of the businesses and to build strong and constructive internal relationships with all of the stakeholders,including senior management.


The FSSC is separated into the Procure to Pay (P2P), Order to Cash (O2C) and Record to Report (R2R), and finance transformation workstreams.


The scope of the FSSC includes:

  • Finance Business Partnering, Transaction processing (Accounts Payable, Accounts Receivable / Credit Control & General Accounting), business performance management (budgeting and forecasting) and period end close reporting, management accounting, documenthandling / flow, financial and statutory accounting and reporting, managing external audits, financial risk and control.
  • Supporting the implementation and optimisation of its owned suite of financial systems.
  • We also have a focus on project delivery, streamlining and automation to support businesses through standardising then automating financial processes.


The FSSC is a centre of excellence serving multiple customers and driving the latest technology, workflow automation (including Robotic Process Automation and AI) whilst focussed on robust financial risk management and control and developing its people in asupportive and fun working environment.

Key purpose statement


The role of the Accountants Payable Assistant is to perform accurate accounting duties related to the efficient processing of AP transactions, whilst supporting our P2P "No PO No Pay" policy.

The role involves the daily use of SAP & Concur, as well as othersystems used to process invoices and expenses.

This role will provide high level of customer service to both our internal and external stakeholders.

Key accountabilities

The following outputs will be covered by the Accounts Payable Assistant.

  • Accounts Payable:
  • Accounting Review level approval of invoices in SAP Concur
  • Identification and assistance with unassigned invoices awaiting approval in SAP Concur
  • Exception handling of nonmatched invoices to Purchase Orders in SAP Concur
  • Training and assisting internal stakeholders to use SAP Concur for invoice matching and submission
  • Handling queries from Vendors regarding payment of invoices
  • Create new vendors, in line with internal financial control requirements, and help maintain supplier master data
  • Preparation of the weekly payment run.
Review invoice duplication and vendor bank account details.

  • Monthly creditor reconciliations before monthly submission to identify accruals
  • General Team administration
  • Maintain filing for all vendors on Sharepoint
  • Reviewing and monitoring general costs incurred through AP and expenses
Experience required

  • Prior Accounts Payable experience
  • SAP and Concur experience
  • Good Excel and IT skills
Key attributes of the successful person

  • Positive and proactive work ethic, with a 'can do' attitude
  • Ability to build strong relationships
  • Good organisational skills and an ability to prioritise workload appropriately
  • Helps to maintain a collaborative team environment, and has a proactive approach to problem solving