Materials Management Assistant

1 week ago

Leeds, Leeds, United Kingdom Leeds Teaching Hospitals Full time

Job summary

THIS IS A 12 MONTH FIXED TERM MATERNITY COVER POSITION. Under the direction of one of the Materials Management Supervisor, you will be responsible for the provision of a Materials Management service to Theatres. This is one of the more manual roles within Supplies as it means visiting wards as well as office based work. This is a busy area of Supplies so you will need to be organised and show strong confident communication skills when working with end users especially when urgent orders are needed. You need to be physically fit, this job can involve manual handling, pushing and pulling. You need to be adaptable to change, sometimes at short notice .Responsible for the provision of a Materials Management service to a designated number of sites. Initiating and prioritising the audit and review of serviced sites. Ensures stock is maintained at the appropriate levels using hand held data capture devices. Distribution of goods as required to each location, putting away stock and managing store rooms to agreed standards. Providing a comprehensive interface for Materials Management customers.

Main duties of the job

This role is based within St James Hospital Theatre stores, you may be face to face with Surgeons/Clinicians urgently requiring very specific medical products, so people management skills are key. You will be working directly with other Materials Management Assistants but you will be part of a much bigger team across the Supplies & Procurement as a whole. There are many opportunities and pathways for career progression and plenty of training courses offered. This role is operational, so on site 5 day a week (Mon-Friday), there is no availability for hybrid working, so if you're looking to leave your laptop on the sofa and be hands-on, in a busy environment, then this is for you

You will ensure that the Trusts procurement is undertaken in accordance with the organisations Best Practice and Financial Standing Instructions. They will ensure stock is maintained at the appropriate level using hand held data capture devices and the putting away of stock to agreed standards.

You will provide a comprehensive interface for customers who receive a Materials Management service and manage the administrative support required for each of the Supplies IT Systems.

This role is Monday-Friday, full time hours, 7:30am-3:30pm *12 month Fixed Term Maternity Cover*

About us

The Supplies department has different areas throughout the Trust and the main aspect of the Materials Management team is to provide stock items to wards/clinical areas. It is essentially Inventory/Stock Management. 'Supplies' sits within the Procurement Department, which includes Contracting (Clinical & Non-Clinical), Purchase to Pay Team, Supply Chain, Logistics and Warehousing, Digital Information Technology Contracting. There are many training opportunities and progression within the department and the trust is wholeheartedly supported across all levels of management. We pride ourselves on being a diverse and inclusive team. Staff Health & Wellbeing is promoted here and there is a diverse network of support available across the Trust.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Job description

Job responsibilities

Under the direction of the Materials Management Supervisor, to be responsible for the provision of a Materials Management service to a designated number of wards and departments. Please see attached Job Description for full details.

Person Specification

Skills & Behaviours

Essential

Confident Reliable Trustworthy & Honest Good physical fitness-able to pass all relevant OH requirements Has good conflict resolution skills

Desirable

Worked in a customer-facing/service environment

Qualifications

Essential

Computer literacy Ideally GCSE or equivalent level Numeracy/Literacy Level 2 pass

Experience

Essential

Computer/Hand held PDA experience Working in a fast-paced environment

Desirable

Would suit an individual with a hospitality or retail background Stock Control understanding Manual handling experience

Other Criteria

Essential

Adaptable Fast-learner

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