Financial Administrator

2 weeks ago


Birkenhead, Wirral, United Kingdom Elderholme Nursing Home Full time

Responsible for accurate recording and completing financial transactions for the charity, providing financial information and preparing management accounts as required.

Business size - 64 residents and ~140 staff.

Main Responsibilities

  • Accurate recording of all payment & receipts on Sage Line 50 Accounts system
  • Accurately maintain Residents information and charging templates on Caremaster invoicing system
  • Prepare Residents invoices on Caremaster and accurately post to Sage Line 50 Accounts
  • Produce customer statements and record all receipts
  • Prepare Sales invoices on correct due dates for all local authority and Care Commissioning Groups
  • Submit all sales invoices for local authorities and commissioning groups in the agreed format
  • Reconcile all local authority and Care Commissioning Group remittances
  • Accurately maintain all admissions and departures on invoicing system using reference to care management system database.
  • Accurately maintain all room allocations and fee variations on invoicing system
  • Record all donations; record amenity financial activities; record all petty cash activities
  • Monitor debtors and creditors
  • Maintain online database of supplier banking records
  • Record all authorised purchase invoices and pay all suppliers within agreed payment terms
  • Accurately maintain accruals and prepayments on Sage Line 50 accounts
  • Prepare monthly management accounts
  • Prepare year end accounts to trial balance
  • Provide information for auditor during audits
  • Resolve any queries raised during audits
  • Accurately maintain Residents accounts and manage any fee revisions imposed retrospectively
  • Submit local authority returns detailing admissions and departures for all payment periods
  • Reconcile all bank accounts on Sage Line 50 monthly
  • Maintain all cash control and report any problems to CEO
  • Prepare all banking and reconcile all customer accounts on sage line 50
Record any staff advance on wages as deductions and ensure accurate journal entries on sage line 50 accounts to ensure correct records are maintained

  • Assist HR Manager with Payroll when required (they will normally submit staff wages for outside payroll company to process )
  • Process wages payments via
  • Ensure that P32 payments are made to HMRC by the due date
  • Provide CEO with accurate financial information to enable budgets and forecast
  • Assist CEO in fee setting by providing accurate sales mix of current residents
  • Produce residents contracts and sponsor forms
Accurately maintain all financial invoices for each financial year

  • Ensure ease of retrieval of prior year accounting records and maintain information for six year historical archives
  • Any other reasonable financial / accounting function required by CEO
  • Review debtors monthly, chase up where possible and report to CEO Reporting
  • Prepare monthly management accounts
for each board meeting

  • Produce bank account status for each board meeting
  • Attend monthly board meetings and type up minutes
Keep the CEO informed on all relevant financial matters including potential bad debts

Education and Experience
Recognised accounting qualification.

Experience of working in a similar position.

Excellent standard of education in literacy and numeracy.

Excellent verbal and written communications skills.

Excellent time management skills.

Excellence in attention to detail & database management of information

Excellence in bookkeeping skills and accounting accuracy

Job Type:
Fixed term contract

Contract length: 13 months

Salary:
£28,000.00 per year

Benefits:

  • Discounted or free food
  • Free parking
  • Onsite parking

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Wirral: reliably commute or plan to relocate before starting work (required)

Experience:

  • Accounts: 2 years (required)

Language:

  • English (required)

Work Location:
In person

Expected start date: 29/01/2024

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