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Temporary Finance

4 months ago


London, Greater London, United Kingdom Euractiv Full time
Finance, Administration & Mentoring Officer (maternity cover, 8 months)
Fern is a non-governmental organisation (NGO) created in 1995.

Our mission is to achieve greater environmental and social justice, focusing on forests and forest peoples' rights in the policies and practices of the European Union.

We do this by coordinating NGO networks and by working with partners to achieve change.
We are committed to tackling gender injustice and supporting women's rights.
The partner organisations are in most cases small NGOs, with varying financial and administrative capacities.

We are looking for a Finance, Administration and Mentoring Officer to provide strong and professional support to the organisation.

The post is a maternity cover, full time or four days a week, for 8 months from late July 2024 to late March 2025.

Occasional travel will be a necessary part of this role, including between the Belgian and UK offices.
~ As a member of Fern's Finance, Administration & Human Resources (FAHRM) team, the Finance, Admin & Mentoring Officer (FAMO) holds key finance responsibilities, coordinates Fern's mentoring system, plays an essential administrative role and works with colleagues to support campaigns through logistical and events organisation support. The role is based in Fern's Brussels office.
~ Leading Fern's mentoring system, including ensuring appraisals are conducted on time, developing mentoring structures, agreeing mentors (including temporary replacements due to maternity leave etc), and organising relevant training.
Recruiting and managing the rolling 6-monthly finance internship programme.
Overseeing the visa application process for Fern's overseas partners, using external specialists where appropriate.

Being the key liaison with Fern's IT provider (Netika) to ensure Office 365, Sharepoint, Teams, and Hubspot work well, and that Fern has the best technology to achieve its aims.

Overseeing the IT set-up and maintenance of Fern's dedicated meeting room, as well ad-hoc IT support to staff where needed.

Overseeing administration and logistics linked to cross-organisational and co-management meetings (Board, staff day out, retreat etc.)
to the Dutch Chamber of Commerce (Kamer van Koophandel - KvK) and Belgian Gazette registrations.
Managing Fern's IT assets and keeping the asset register up to date.
Supporting Finance & Admin Manager, Finance & HR Officer, and Partner Finance Officer with general finance/compliance tasks.
Supporting the Partner Finance Officer by way of being partner financial lead on occasions when appropriate.
Supporting Fern and partners, before during and after audits.
Participating in and helping to coordinate regular FAHRM meetings.
Supporting the Communications Project Manager with campaign event logistics, such as lobby tours.
We are looking for someone who is open, efficient, flexible and personable.
At least two years of relevant experience working in human resources, financial and/or administrative management
Fluency in English and French or Dutch.
Advanced computer skills, including proficiency in Microsoft Office programmes, particularly Excel.
Knowledge of Belgian or UK legal, fiscal and social regulations is highly desirable
Commitment to ongoing learning, especially related to justice, equity, diversity and inclusion
Interest in organisational capacity building
Knowledge of basic accounting principles and experience with accounting software

From €3,987 to €5,243 (full time equivalent) per month – gross salary (depending on experience), plus lunch vouchers (€8 per working day), and a contribution to travel costs from home to office.

Fern offers full time staff five extra days holiday in addition to legal holidays in Belgium, and up to four additional holidays between Christmas and the New Year.

Staff are expected to be in the office at least one day a week but this role is likely to require regular office presence as you will be working closely with staff and service providers.

This is a full-time role, but we will consider candidates who wish to work four days per week. Fern cannot sponsor visas and candidates need to have work permits valid until the end of the working assignment.
Fern is committed to advancing justice, diversity, equity, and inclusion.

We are an equal opportunity employer and do not discriminate on the basis of race, colour, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age or disability.

~ Applications should be made in English and comprise:

You may choose the format (Word, Excel, etc.) and outline any project management tool that you may think relevant for monitoring and managing the project.

Include consideration of what date to choose, how best to communicate with attendees, travel arrangements, venue, logistics, budget monitoring and any other aspects that you consider relevant.

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