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Business Administration Specialist Health Safety

3 months ago

Wrexham, Wrexham, United Kingdom Ministry of Justice Full time

Business Administration Specialist Health Safety Fire BAS

£28,477

Wrexham:

Overview of the job
This is a non-operational specialist role based within HMPPS in Wales establishment or probation delivery unit, line managed via the

Functional Lead:
Health, Safety & Fire (HMPPS in Wales), Health Safety and Fire within the HMPPS in Wales HSF Team.


The role supports national plans and systems for the effective management of HSF risk through the provision of first line monitoring and support for establishments/ probation delivery units and by the co-ordination and operation of relevant establishments/probation delivery unit's administration and management systems.

There are no line management responsibilities.

Summary
The job holder will undertake the role, having access to all work areas, plant and equipment.

The post holder will report to the

Functional Lead:
Health Safety and Fire HSF in the HMPPS Wales HSF Team.


The post is the liaison and co-ordination point for health, safety and fire management in establishments/probation delivery units, providing first line advice, information, administration, training and support to the SMT, managers, staff, prisoners, contractors and visitors.


The job holder will co-ordinate HSF management systems within identified establishment(s)/probation delivery unit(s) in line with national policy, arrangements and standards.

Support for other establishments/probation delivery units in HMPPS Wales may be required on an ad hoc basis as required by the

Functional Lead:
HS&F and/or

Regional Services Lead:
Estates.

Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:

  • The maintenance of a Fire Risk Assessment as required by the Regulatory Reform (Fire Safety) Order 200
  • The maintenance and distribution of national and local health and safety risk assessments.
  • Assist the Functional Lead, Health Safety and Fire in production of monthly, quarterly and annual reports to the HS&F Sponsor, SMT, Health and Safety Committee, H&S representatives and HMPPS Wales HSF Team on the HSF performance of the establishment/probation delivery unit(s) with reference to individual incidents, trends and patterns in incidents, the efficacy of controls including training and progress on plans re fire safety. Sources for such reports to include Rivo, NORCET, Cardinus, HMPPS Performance Hub.
  • Regular liaison with the Functional Lead
  • Health, Safety and Fire on progress and issues within establishments/probation delivery units.
  • The review of the relevant local HSF risk assessment(s) after any incident or change in circumstances and the revision, if necessary, of local variations.
  • Referral of nonlocal issues arising from the review to HMPPS Wales HSF team.
  • Administration and coordination of the Establishments/probation delivery units Health and Safety Committee including action progresschasing and exception reporting to the Chair (HS&F Sponsor) and HMPPS Wales HSF team.
  • Monitoring and reporting on progress of establishment/probation delivery unit HSF and other relevant action plans.
  • Regular informal contact with establishment/probation delivery units Health, Safety and Fire (HS&F) Sponsor on all relevant matters.
  • Frequent liaison with Establishment(s) Heads of Function (including Security and Safer Custody) to ensure there are no conflicts of interests developing on matters relating to HSF risk.
  • Regular liaison with the manager(s) responsible for HSFrelated contingency planning to ensure all aspects of such contingency planning are suitable, sufficient and current. To assist those responsible with the development and testing of HSF contingency plans.
  • Frequent liaison with their local emergency services including the Fire and Rescue Service (FRS) to facilitate the implementation of the local establishment/probation delivery unit fire/emergency contingency plans in association with the FRS operational firefighting procedures.
The organisation and delivery (where required) of the appropriate fire safety instruction and training for every person in the workplace to ensure that at all times each person is familiar with the fire precautions to be observed in the workplace, which includes:

  • The means of escape in case of fire
  • The action to be taken in case of fire
  • The location and method of operating firefighting equipment (if required)
  • The location and use of the means to give warning in case of fire
  • Ensure the organisation and delivery of training and instruction to all establishment operational personnel in the correct use of Respiratory Protective Equipment (RPE); the Safe Systems of Work for Cell Fires (SSOW), and to ensure that all equipment is replaced, maintained, tested and recorded as required.
  • Working with the Functional Lead
  • Health, Safety and Fire, the provision of regular and prompt Core Basic HSF Induction training to new or transferri