Admin Support

2 weeks ago


Woodford Green, Greater London, United Kingdom Stanmore Quality Surfacing Ltd Full time

SQS is now looking for an Admin Support to join the Transport Team in our Scratchwood, Brentwood or Borough Green Depot.

Overall purpose of the job:

To work with our Plant, Vehicle and Transport team to manage the administration of our Company's vehicles and Plant.

Key Responsibilities:

Accurate inputting, record keeping and maintenance of information held on Company databases.

This includes information on SmartCheck, Syrinx, TruckFile, WebFleet, VideoMatics, Davis, Congestion and Dart Charge, any in-house data bases.(training will be given on all systems)

  • Manage the administration associated with on and off hiring of plant and vehicles both owned and third party hired vehicles.
  • Work with the company software to maintain drivers' records, this will include uploading driving licence to the database, training matrixes and inputting relevant info to the accident database.
  • When vehichles are allocated to different departments/contracts/drivers you will update necessary records s
  • Raise Purchase Orders (PO's) for vehicles, plant hire, maintenance and parts required
  • Reconcile received invoices against POs pre submitting to Accounts Payable for payments
  • Manage internal cross charge processes where necessary
  • Input PCN/NIP information into the data base and manage in line with company procedure
  • Maintain accurate records of company fuel cards
  • Act as a point of contact with internal and external contacts_ on agreed transport and plant matters_
  • Be prepared to support the business on other relevant activities on a need's basis


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