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Office Administrator

3 months ago

Leeds, Leeds, United Kingdom Safeguard Armour LTD Full time
Job Description

Based in LS9 0TN Leeds, UK. Local candidates only. Native or bilingual (high professional) capacity for British-English language both verbal and written

We are young small company in Leeds with circa 20 staff. We are a fast growing and dynamic company. We are relaxed but like to perform to a high standard.

Our work environment includes:

  • Modern office setting
  • Flexi hours
  • Hybrid working

Office Administrator: Support Our Team Smoothly

Are you organized, detail-oriented, and enjoy helping others? Are you comfortable handling communication via email and phone?

We're seeking a skilled Office Administrator to join our team and handle a variety of essential tasks. You'll play a key role in ensuring efficient communication, providing support in human resources (HR), and managing payments accurately.

1-2 days a week in our Leeds office. Hybrid working available

Here's what you'll do:

  • Junior Account Mgmt: Handle some smaller accounts for supporting with sales activiites.
  • Customer service: answer customer service calls and emails and support customer service team
  • Assist with HR: Help with onboarding, employee records, leave requests, and answer basic HR questions.
  • Process payments: Handle invoices, ensure timely payments, and maintain accurate financial records.
  • Maintain organized documentation: Create, file, and manage documents with precision and organization.
  • Provide administrative support: Assist different departments as needed with data entry, project management, and research.
  • Stay tech-savvy: Be proficient in essential software like email, calendars, HRIS, and accounting tools.
  • Collaborate effectively: Work closely with colleagues across all departments.

We're looking for:

  • 2+ years of experience in an office administration or similar role.
  • Strong communication and interpersonal skills: Write and speak clearly, professionally, and efficiently.
  • Organization and time management expertise: Handle multiple tasks with ease, prioritize effectively, and meet deadlines.
  • Meticulous attention to detail: Ensure accuracy in all aspects of your work.
  • Proficiency in Microsoft Office Suite and relevant HR/finance software.
  • Ability to work independently and as part of a team.
  • Positive attitude and willingness to learn.

Key Qualities

Organised and ability to plan and prioritse your own workload

Exceptional customer service

Administration experience

Superb attention to detail and accuracy

Excellent written and verbal communication skill

Computer literate with the ability to learn new systems