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Project Assistant
6 days ago
Permanent / Support Functions
Warrington
23/05/24
On site
- ABOUT ASSYSTEMAssystem is an international company with one mission: accelerate the energy transition around the world.
Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.
To ensure a viable, efficient, and reliable energy future for all.
The role is to provide Project assistance to Project staff and to Senior managers including admin and documant control support
Responsibilities:
- Assist project managers in developing project plans, timelines, and deliverables.
- Coordinate project meetings, prepare agendas, and record meeting minutes.
- Monitor project progress, track action items, and follow up on task assignments.
- Updating Project Dashboards and Project Reports
- Maintain project documentation, including project files, contracts, and relevant records.
- Update, and maintain project documentation, such as project charters, status reports, and change requests.
- Ensure accurate version control and timely distribution of project documents to stakeholders.
- Organise and maintain an efficient filing system for projectrelated information and documentation.
- Facilitate effective communication channels among project team members, stakeholders, and clients.
- Prepare and distribute project communication materials, including reports, presentations, and updates.
- Respond to inquiries from stakeholders and provide timely and accurate project information.
- Identify potential project risks and issues and escalate them to the PM / Sub-PM.
- Assist in the development and implementation of risk mitigation strategies.
- Maintain risk and issue logs, lost logging, track mitigation actions, and provide regular updates to stakeholders.
- Contribute to problemsolving and decisionmaking processes to address project challenges.
- Provide administrative support to project managers and team members, including scheduling meetings, arranging travel, and managing calendars.
- Assist with resource allocation, tracking project expenses, and maintaining project budgets.
- Proficient user of MS Office Suite.
MY PROFILE
Qualifications:
APM PM Fundamentals qualification or equivalent
Desirable:
Experience of working on projects in the nuclear industry
Understanding of project management principles
Minimum of 3 days required in the office.
The ability to obtain a P1 Pass and SC clearance.
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