Business Services Executive

1 week ago


Truro, Cornwall, United Kingdom Saur EUROPE Full time

Job title:
Business Services Executive


Location:
Truro


Duties include:

  • Assisting the Business Services Manager
  • To be the main point of contact for the Truro office also dealing with daily post, deliveries, organising office repairs, fleet, refurbs etc.
  • Cover for other members of the Business Services team
  • Assist in the smooth running of the Truro office
  • Ensure the Truro office is kept clean and tidy by all staff
  • Inbound and outbound calls
  • Checking Shared Inboxes and action requests as required
  • Booking Travel / Hotels for all NSI UK company wide
  • Updating Credit Card spends with daily spends
  • Online orders
  • Maintaining records / updating systems
  • Meet & greet visitors
  • Formatting documents / reports
  • Be the Compliance Champion for the Truro office, Weekly fire alarm checks and update spreadsheet, Weekly H&S checks and update spreadsheet

Check office stock levels and order when required:

  • Stationery, office and cleaning consumables
  • Water bottles
  • Printer cartridges
  • Waste & recycling bags

Fleet - assisting with the management and maintenance of the company wide Fleet (ranging from vehicles):

  • Updating the Main Fleet Check System with any actions, notes, documents etc.
  • Check all Fleet for any servicing / MOT's due the following month and get Drivers to book in
  • Update all online Fleet accounts
  • TFL
  • Ringo
  • Dartford tunnel
  • Insurance
  • Fuel Cards
  • Monthly Mileage / CO2 reports
  • Assisting in breakdowns, issues etc.
  • Ordering Fuel Cards / Sending PIN reminders
  • Updating Big Change and Fleet Check with change of drivers or information
  • Keeping track of Hire's adding to Insurance and all online accounts
  • Logging and allocating Company Pool Vehicles and keys
  • Chasing / updating monthly Vehicle checks
  • Organising delivery of vehicles
  • Updating RYF Portal and licence checks
  • Compiling various Fleet reports for other departments & HQ
  • Escalating any issues to the Business Support Manager
  • Any other Fleet related task as and when required

Mobile Phones - ordering / issuing / updating spreadsheet and phone list & systems

Ordering PPE / workwear / ID cards
Stock check of Branded Clothing / PPE and ordering when necessary
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