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Business Services Executive
1 week ago
Job title:
Business Services Executive
Location:
Truro
Duties include:
- Assisting the Business Services Manager
- To be the main point of contact for the Truro office also dealing with daily post, deliveries, organising office repairs, fleet, refurbs etc.
- Cover for other members of the Business Services team
- Assist in the smooth running of the Truro office
- Ensure the Truro office is kept clean and tidy by all staff
- Inbound and outbound calls
- Checking Shared Inboxes and action requests as required
- Booking Travel / Hotels for all NSI UK company wide
- Updating Credit Card spends with daily spends
- Online orders
- Maintaining records / updating systems
- Meet & greet visitors
- Formatting documents / reports
- Be the Compliance Champion for the Truro office, Weekly fire alarm checks and update spreadsheet, Weekly H&S checks and update spreadsheet
Check office stock levels and order when required:
- Stationery, office and cleaning consumables
- Water bottles
- Printer cartridges
- Waste & recycling bags
Fleet - assisting with the management and maintenance of the company wide Fleet (ranging from vehicles):
- Updating the Main Fleet Check System with any actions, notes, documents etc.
- Check all Fleet for any servicing / MOT's due the following month and get Drivers to book in
- Update all online Fleet accounts
- TFL
- Ringo
- Dartford tunnel
- Insurance
- Fuel Cards
- Monthly Mileage / CO2 reports
- Assisting in breakdowns, issues etc.
- Ordering Fuel Cards / Sending PIN reminders
- Updating Big Change and Fleet Check with change of drivers or information
- Keeping track of Hire's adding to Insurance and all online accounts
- Logging and allocating Company Pool Vehicles and keys
- Chasing / updating monthly Vehicle checks
- Organising delivery of vehicles
- Updating RYF Portal and licence checks
- Compiling various Fleet reports for other departments & HQ
- Escalating any issues to the Business Support Manager
- Any other Fleet related task as and when required
Mobile Phones - ordering / issuing / updating spreadsheet and phone list & systems
Ordering PPE / workwear / ID cards
Stock check of Branded Clothing / PPE and ordering when necessary
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