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Executive Pa Government Aldermaston

3 months ago

Aldermaston, West Berkshire, United Kingdom Spinwell Global Risk & Securities Ltd Full time

  • Vacancy Type
  • ContractPay Rate:
  • Market RateDepartment
  • Administration & ClericalSecurity Clearance Level:
  • SC ClearanceIs this role inside or outside IR35?
  • Inside IR35Role: Executive PA REF 67189
Contract Length: 6 months

Location:
Aldermaston

IR35:
Inside

Pay Rate to Intermediary:
Market Rate

Security Clearance:
SC requested

Spinwell is recruiting for an Executive PA for an excellent opportunity within the public sector.

RESPONSIBILITIES OF THE EXECUTIVE PA

  • Provide sophisticated calendar management for CEO. Prioritise inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth daytoday engagements
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritise and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO's style and organisation policy
  • Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO's needs in advance of meetings, conferences, etc
  • Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team
  • Provide event management support as requested
  • Provide hospitality to all guests and help to create a welcoming environment
  • Invest in building longlasting relationships both externally and internally
  • Other projects/duties as assigned for the overall benefit of the organisation
  • Ensure that the CEO is always in the right place, at the right time and properly briefed/equipped with the right information to deliver their role
  • Full and proactive management of the CEOs diary, appointments, travel bookings and itinerary
  • Full and proactive management of the CEO "inbox" through effective and efficient management of tasks.
  • Act as a central point of contact and main interface for the CEO; liaising with all exec (and nonexec) directors and external senior stakeholders as necessary
  • Proactively obtaining and providing timely, relevant and accurate information / reports to and from the CEO
  • Ensure highly professional relationships are built and maintained with external and internal stakeholders
  • Act as a role model displaying professionalism and exemplar behaviours to the organisation
  • Ensure that best practice is shared professionally with peers and the wider EA capability
  • Maintain and promote high personal standards in environment, safety, health, security and quality
  • Work Environment
  • Thrive in an intense, doityourself, startup environment
  • Ability to work well within a crossfunctional team environment and diverse communities

SKILLS/EXPERIENCE OF THE EXECUTIVE PA

  • Experience as an EXEC PA
  • Governmental experience would be preferable but not essential