Operational Co-ordinator

2 weeks ago


Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom The Newcastle upon Tyne Hospitals NHS Foundation Trust Full time
Provides a comprehensive administrative service to the NHS Northeast & Yorkshire Genomic Medicine Service (NEY GMS).

The NEY GMS leads a programme of work to embed genomic medicine into routine care, working with a wide range of stakeholders including genomic laboratory hubs, clinical professionals, project managers and teams, wider system partners including NHS Trusts, GPs/primary care teams, Cancer Alliances, higher education and research partnerships, patients, patient groups, third sector organisations and charities.

Produces reports, correspondence and other documents for Director and executive board meetings, as well as stakeholder groups and steering groups.

To support the planning and delivery of key events on behalf of the NEY GMS team to include education events, webinars, workshops, roadshows, network activities, etc.

Produces rotas, monitors staff annual leave and ensures an appropriate cover in light of sickness or unforeseen leave.

To assume responsibility for supporting stakeholder engagement meetings, preparing agendas, recording and preparing minutes/action trackers, up-dating action trackers and monitoring progress.

Acts as the main point of contact, fielding and signposting enquiries as appropriate. Maintain electronic diaries, including the Director, senior management and departmental meetings and activity.

Maintains electronic staff records on both ESR and Allocate including handling assignation of overtime payments and on-call payments. Prepares in accordance with local procedure for payroll ready for finalisation/authorisation by the Director or senior manager. Disseminates NEY GMS information ensuring information is timely and relevant. Maintains departmental standard operating procedures in line with NHS policies and guidelines.

Responsibility for ordering, facilitating purchasing, record keeping and approvals as appropriate. Our team is very dynamic and we mainly collaborate virtually using Microsoft teams, with occasional face to face meetings. Its a big project, and were just at the start of the journey. And, you would be pivotal in supporting the team to embed genomics into routine healthcare across the region.

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