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Office Administrator

3 months ago

Gloucester, Gloucestershire, United Kingdom Window Widgets Ltd Full time

Part Time Office Administrator (25 hours) £ £11.00 per hour (dependent on experience)


Are you an experienced Office Administrator looking for your next challenge? Are you looking for something part time to fit around other commitments? If so, we think we may have just the opportunity for you.


Who are we?
Proud to be manufacturing in Gloucestershire, Window Widgets Limited is part of the Q19 Group.

An award-winning business within the fenestration industry, providing high quality window products through two brands (Window Widgets and Residence Collection), supporting the industry with innovative product solutions for the manufacture and installation of windows.


Window Widgets has a track record of success and we are looking for enthusiastic and skilled individuals to join us on our journey.


What is the job?


Reporting to the Marketing Manager, this role will be key to the smooth running of the office by assisting with general administrative duties, as well as assisting with administrative tasks for the Directors and liaising with customers as required.


As you would expect, the role is varied, fast paced and no two days are the same and you will need to be flexible, adaptable and very well organised.

As you will often be the first person our customers or visitors will meet or have contact with, you will need to be able to demonstrate a professional and very customer-focused attitude at all times.

Below is a list of some of the tasks you will expect to get involved with, but as you can imagine with a role like this, it is not an exhaustive list.


  • Distributing daily post and receiving deliveries
  • Maintaining a safe, clean and welcoming reception area
  • Organise and manage boardroom and showroom calendars
  • Hosting meetings and visitors, includes ordering lunches, making refreshments
  • Booking accommodation, offsite meeting rooms etc.
  • Maintain cleanliness and replenish refreshments in boardroom and showroom
  • Managing general office environment, includes but not limited to stationary, employee tea/coffee supplies, air fresheners etc.
  • Assisting with large mail merges / customer mailouts
  • Compiling and distributing marketingorders and information
  • Call tracking and logging leads, assisting with lead analysis and follow ups
  • Managing the Post Room
  • Manage and log stock levels of marketing materials
  • Maintain a good working knowledge of the business' product portfolio
  • Assist with incoming calls when required, assist with general enquiries and take messages as required
  • Providing office cover for other roles as required (training will always be provided)
  • Provide administrative support to the business as required


To be successful in the role you will need to have excellent communication and organisational skills, with great administrative skills, proficient in using Microsoft office (Outlook, Word and Excel), and the ability to work independently and proactively.

You must be comfortable in a fast-paced collaborative work environment and your ability to multi-task will be your super power

In return we offer a competitive salary and the following additional benefits

  • 8% non contributory pension (on top of salary)
  • 20 days leave (plus bank holidays) and additional days at Christmas
  • Healthcare cash plan and wellbeing perks and rewards
  • Life assurance x 2 salary

How to apply?


If this sounds of interest to you and you would like to apply, please send your CV to our HR Manager, Katherine Woolford.


Job Types:
Part-time, Permanent

Part-time hours: 25 per week

Salary:
£10.50-£11.00 per hour

Benefits:

  • Company events
  • Company pension
  • Free parking
  • Life insurance
  • Onsite parking
  • Sick pay

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Gloucester, GL2 4PA: reliably commute or plan to relocate before starting work (required)

Education:

  • GCSE or equivalent (preferred)

Work authorisation:

  • United Kingdom (required)

Work Location:
In person