Office Administrator

1 week ago


North Acton, Greater London, United Kingdom Daniel Owen- UK Full time
AH2711_ Posted: 27/11/2023

- £ £28000 per annum

  • North West London, London
  • PERMANENT
Monday-Friday

8:30-5pm

Permanent position
£23-28,000 per annum
Office based
Previous admin experience essential

The Role:


Dealing with general calls and administration duties, taking specific ownership on repair calls, follow up on recommendations, issue quotes, order parts, preparing jobs for invoicing.


Working with Team Leader on bookings on all repairs and servicing, ensuring follow through, updating spreadsheet, creating reports and quotes updating spreadsheets, ensuring allocations are achievable (logístically and time efficiently).

General Day to day administration work as follows;

  • KPI reporting
  • Referring for new boilers
  • Ordering best price parts and raising purchase orders
  • Reporting on recalls
  • Assessing where supervisory visits are required
  • Reporting immediately on receipt of warning notice/ safe guarding issues
  • Keeping residents updated
  • Dealing with suppliers
  • Requesting orders for chargeable items
  • Preparing jobs for invoicing
  • Allocating best "fit" engineer/s
  • Closing down jobs on system
  • Liaising with Surveyors and arranging joint visits Duties to:
  • Ensure that procedures are followed
  • Deal with any complaints when required and bring to the attention of the appropriate Manager any escalated complaints
  • Deal with any paperwork required and support the accounts department.
  • Deal with general administration duties
  • Book, allocate and organise work for
  • Liaise with suppliers, operatives, customers/clients and other office
  • Attend regular update meetings to discuss contract performance & raise any
  • Create and update any existing excel spreadsheets
  • Monitor and oversee all daily services ensuring they are allocated to relevant engineers
  • Investigate service appointments that have had repeat visits and highlight to Manager as and when necessary
  • Manage engineers' daily workload, ensuring engineers are in the correct locations with correct amount of daily work
  • Update their bespoke software with correct job notes relating to queries
  • Be flexible and help out with other areas when colleagues are busy or absent
  • Any other duties as and when required in order to meet the needs of the business
  • To communicate and check engineers work from the previous day to ensure all jobs are closed down

Desired Skills & Experience:

We are looking for an enthusiastic, approachable, and practical person to join our team

You will have:

  • Excellent command of the spoken and written English Language
  • The ability to work under pressure and meet deadlines
  • Attention to detail with good computer skills including excel
  • Selfstarter and a good proactive thinker with good organisational skills
  • Prioritisation and time management of own
  • Customer service experience from previous roles All applicants must have a valid right to work in the UK

Benefits

  • We offer a fun & friendly work environment
  • Casual dress code
  • Company pension
  • Christmas & Summer parties
  • 28 days holiday (including bank holidays)


  • North Acton, Greater London, United Kingdom Collins Property Recruitment Full time

    Are you a super organised, skilled and passionate PA / Office Administrator? If so, we'd love to talk to youWe have a great role working for a highly successful private Property Investor and Property Developer based in NW London.This role offers flexible or part time hours if required. Have 2 years experience as an Office Assistant / PA Have excellent...

  • Administrator

    1 week ago


    North Acton, Greater London, United Kingdom TPP Recruitment Full time

    GY78516_ Posted: 18/08/2023Expiring: 15/09/2023 Up to £15 per hour North West London, London TemporaryRole: Administrator - Enhanced DBS requiredWorking arrangements / Location: KilburnEmployment Type: Temporary ongoingSalary/rate: £15 an hourWorking hours: 21 hours a week / 2 days in the office***Main Duties of the role Collate and send out support packs,...


  • North Acton, Greater London, United Kingdom ISS Facility Services Full time

    Contract AdministratorContract: HealthcareLocation: LondonHours of work: 40Contract Type: PermanentAs the Contract Administrator, your primary responsibility will be to provide comprehensive office administration support to the Key Account Managers (KAMs) and the Key Account Portfolio Director.Responsibilities in this role include tasks such as general...


  • North Acton, Greater London, United Kingdom Buckingham Futures Full time

    Date Posted: October 30, 2023Expiration Date: December 14, 2023Location: North West LondonBuckingham Futures are recruiting for an Licensing Processing Officer on behalf of our Local Authority client based in North West London to provide technical administrative support across the service areas covered within Environmental Health functions.DutiesProvision of...

  • Office Coordinator

    1 week ago


    North Acton, Greater London, United Kingdom Network - Career Consultants Full time

    Excellent opportunity for an Office Coordinator / Receptionist with a global interior consultancy that specialises in high-end hospitality and residential interiors.You will be responsible for; Assisting the office by taking responsibility for all general office administration matters i.e. office maintenance, office equipment and stationary orders, post,...

  • Office Coordinator

    1 week ago


    North Acton, Greater London, United Kingdom Network - Career Consultants Full time

    Excellent opportunity for a Receptionist / Office Coordinator with a global interior consultancy that specialises in high-end hospitality and residential interiors.You will be responsible for; Assisting the office by taking responsibility for all general office administration matters i.e. office maintenance, office equipment and stationary orders, post,...


  • North Acton, Greater London, United Kingdom Love Success Plc Full time

    Supporter Care Officer: Job Reference: SupporterNWanimalDate Posted: 25 April 2024 Recruiter: Love Success plc Location: North West London, London Salary: £26,000 to £29,000 Sector: Administrator/ Office Assistant/ Data Entry Job Type: Permanent Work Hours: Full TimeSupporter Care OfficerJob Title: Supporter Care OfficerType of charity: Animal...

  • School Senior HR

    1 week ago


    North Acton, Greater London, United Kingdom Page Personnel - UK Full time

    Fantastic School Administrator position Hybrid working offices based in North West LondonAbout Our Client:A reputable schools trust based in North West London, offering hybrid working. The successful Senior HR & Office Administrator will be responsible for:Assisting the HR team with generalist administration tasksSupporting recruitment and selection...


  • Acton, Greater London, United Kingdom VervLife Full time

    Working Hours:Monday - Friday, 10:00 - 18:30 (occasional weekends as required)Purpose of the role:The Sales and Lettings Administrator will work with the Sales and Lettings Manager and the Customer Support Team to achieve occupancy targets and maximise revenue opportunities.The role will be based onsite at The Collective Old...


  • North Acton, Greater London, United Kingdom Network - Career Consultants Full time

    Excellent opportunity for a Receptionist with a global interior consultancy that specialises in high-end hospitality and residential interiors.You will be responsible for; Assisting the office by taking responsibility for all general office administration matters i.e. office maintenance, office equipment and stationary orders, post, couriers, travel...

  • Personal Assistant

    1 week ago


    North Acton, Greater London, United Kingdom Tradewind Recruitment Full time

    Personal AssistantLocation: North West LondonSalary: £15+ per hour depending on experienceJob Type: Long term, Full TimeStart Date: September, Full Academic YearKey Responsibilities: Manage the Headteacher's diary, appointments and correspondence Provide administrative support to the Senior Leadership Team Coordinate meetings and events Take minutes and...


  • North Acton, Greater London, United Kingdom French Selection Full time

    North-West LondonRef: 4115OGCOMPANY PROFILEOur client is a well-established tour operator specialising in creating tours in Great Brittain and IrelandRESPONSIBILITIESGerman speaking Tour Operations ExecutiveSalary: up to £30,000 p.a.Location: North-West LondonRef: 4115OG Full time permanent position Flexi office hours Hybrid working system 3 days office /...

  • Administrator

    1 week ago


    North Woolwich, Greater London, United Kingdom Oxleas NHS Foundation Trust Full time

    Administrator, Band 3Permanent, part time hours per weekWe are looking to recruit a competent, enthusiastic, and well organised administrator to join the Older People's Mental Health Liaison Team. orTo provide an integrated and comprehensive administration and secretarial role supporting the multi-disciplinary team including medics, managers and clinicians...


  • North Acton, Greater London, United Kingdom Adrem Group Full time

    Customer Service Assistant£24kNW LondonWe are working on a truly fantastic opportunity for a Customer Services Assistant to work in an interiors and design business. This is a niche sector, supplying furniture to be used in TV, films and at events. If you have a passion for interiors and design this is the place for youThey are looking for someone who is...


  • North Acton, Greater London, United Kingdom Peabody Full time

    Salary £30,300 per annumLocation North West LondonContract type PermanentWeekly hours Monday - Sunday (dependant on business needs), 35 hours per weekWhat we're looking for: Do you have prior experience working in a customer service space, working with varied audiences? Do you possess a proficient level of IT literacy in Microsoft Office and confident to...

  • Administrator

    1 week ago


    North Woolwich, Greater London, United Kingdom RCB REFURBISHMENTS 2021 LTD Full time

    To provide clerical and administrative assistance Occassional supervisory responsibilityMaintain diaries and arrange appointments General office system support including minute takingCouncil administration duties5 years admin experience requiredrcb lRQ Job Types: Full-time, Temp to permContract length: 6 monthsSalary: From £12.00 per hourBenefits: Company...


  • Acton, Greater London, United Kingdom First Mile Full time

    We are currently looking for an organised and enthusiastic Operations Support Executive to join our friendly office team in North Acton to help support our drivers and the smooth running of the night shift.DescriptionFirst Mile is London's leading recycling service, helping over 30,000 locations in London. We need an amazing and efficient person to join the...


  • Acton, Greater London, United Kingdom First Mile Full time

    We are currently looking for an organised and enthusiastic Operations Support Executive to join our friendly office team in North Acton to help support our drivers and the smooth running of the night shift.DescriptionFirst Mile is London's leading recycling service, helping over 30,000 locations in London. We need an amazing and efficient person to join the...


  • Acton, Greater London, United Kingdom Metropolitan Police Full time

    The Volunteer Police Cadets is one of the fastest growing uniformed Youth Organisations in the country. Currently there are over 5,000 young Londoners aged between 10-19 years engaged in the programme which has units across every London borough.We are currently recruiting adult leaders across all London Boroughs to help our Cadet Co-ordinators to run the...


  • Acton, Greater London, United Kingdom Global Skills Training Full time

    Job Title: Domiciliary Care Co-ordinatorHours: Full TimePay Scale: Starting at £24,000 depending on experienceResponsible to: Registered ManagerResponsible for:You will be working in our busy office in Acton. You will work closely with a team of carers and make sure they deliver a high standard of care and support to our clients around West London. You will...