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Interim Company Secretary

3 months ago

London, Greater London, United Kingdom GAM Investments Full time
AMBITIOUS?

  • BRIGHT?
  • RIGHT?
  • GAM is one of the world's leading independent asset managers. We provide differentiated active investment solutions and products for institutions, financial intermediaries and private investors.
  • Our core investment business is complemented by fund management services, which include fund administration and other support services to thirdparty institutions. Together we share a common set of values rooted in teamwork, integrity, entrepreneurial flair and professional excellence.
  • Our employees are our most valuable asset. Being able to offer an attractive work environment where talented minds from various backgrounds are keen to work is key to the longterm success of our company. We firmly believe in the importance of maintaining the open culture of a small company, aiming to avoid bureaucracy and encouraging a flexible, accessible and handson working style across the Group. In turn, our people reward us with their loyalty.

Function:
Legal

Department:
Legal - Ireland

Purpose

The purpose of this role is to act as Company Secretary for GAM's UK group subsidiary companies.

The role will include providing advice and expertise to the boards of directors and to management in respect of corporate governance matters relating to those entities.

The role may also include supporting and assisting the UK legal team on a variety of matters.

The role will report to the General Counsel UK

Main

Responsibilities:

  • Working closely with each of the chair of each of the UK entities to provide secretarial, governance and support services

This includes:

  • Arranging board meeting dates;
  • Liaising with the chair of the board with regard to the meeting
agenda;

  • Producing and disseminating notices, agendas, board papers and
other materials in a timely fashion including liaising with a wide

range of stakeholders as appropriate;

  • Drafting and circulating board resolutions;
  • Reviewing and maintaining the list of reserved matters; and
  • Ensuring that comprehensive minutes of the meetings and action


logs are maintained.- Maintaining statutory books and records for the UK companies including ensuring that constitutional and other documentation is updated on a timely basis.- Oversee the company secretarial activities of GAM (Switzerland) Holding AG including arranging and minuting biannual board meetings to reappoint the Directors and Auditors and to discuss and approve the Internal Control System and arranging shareholder meetings as required including approving board appointments and the Annual financial Statements.- Providing support to GAM (Switzerland) Holding AG including arranging meetings to approve the annual accounts and drafting and circulating ad hoc resolutions.- Ensuring that all AGM and EGM meetings are planned for, that the necessary notices are drafted and circulated, and that each meeting is held in accordance with statutory obligations.- Supporting the Best Execution Committee including preparation of minutes and maintaining an action log.- Maintaining expertise on all relevant company law and FCA regulation (including updates thereto) and collaborating on regulatory change projects and initiatives as required.- Liaising as appropriate with UK Compliance team in respect of certain FCA and other regulatory filings.- Ad hoc matters including assisting with the ICARA process, audit process and entity lifecycle management etc.- Supporting the product development team on matters relating to the UK OEIC including fund launches, reorganisations, fund closures and the annual Assessment of Value Report.- Maintaining the Authorised Signatory and Specimen Signature Lists of the UK entities.- Arranging for the signing, notarising and appostilling of account opening documents including Powers of Attorney and assisting with AML requests- Maintaining the group structure chart.

- Working with other members of the global company secretarial team to:

  • ensure that Co Sec owned policies, procedures and framework doc
uments are updated and reviewed as required.
- ensure that best practice standards of corporate governance are

developed and maintained throughout the group

Qualifications & Requirements- Qualified as a Chartered Secretary with the Chartered Governance Institute or equivalent qualification.

Personal Attributes- Exemplary communication skills, both written and oral- Diligent, responsible and team oriented- Proactive, innovative and analytical- Professional with the highest ethical standards- Ability to work in partnership with other departments to achieve common goals
Benefits:


GAM offers a comprehensive range of benefits and performance-based compensation, along with a variety of lifestyle and family benefits to promote well-being in and out of the workplace.

These benefits vary according to local market conditions. Please contact the local Human Resources team for further details.

Employing Company/ies:
GAM (UK) Limited

Reporting to:
General Counsel Ireland /