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Executive Assistant

3 months ago

Edinburgh, Edinburgh, United Kingdom Morton Fraser MacRoberts LLP Full time

Summary of Role


To provide a range of administrative support to a group of busy fee earners in our Litigation Division, ensuring a proactive approach to strengthen and underpin team efficiency and client service.


Key Tasks

Client Support:

Screening calls appropriately, taking messages and dealing with enquiries that do not require a fee earner's input.


Play an active role in client service and act as a confident, reliable and knowledgeable contact for the Division's clients.

Co-ordinating and preparing reports for key clients.

Diary management.

Assistance with billing.

Marketing co-ordinator within the Litigation Division:
Assist with the production of divisional marketing literature (from team sheets to credentials), in conjunction with marketing team.


The organisation of hospitality and events including scheduling diaries, booking rooms, organising catering, setting up events and publicising on social media, identifying and tracking of invites/attendees, producing event packs and materials and, if required, organising rehearsals and slides, name badges, meeting and greeting attendees at the start of the event etc., liaising with the marketing team, Client Suite team and Central Services team as appropriate.


File management:

Assisting with reviewing and closing files.

Despatch and retrieval of files from Iron Mountain. Items being sent off-site need to be properly indexed with aspects like 'descriptions' and 'destruction dates' set.

Document Processing:

Collation of complex and/or volume documents, compilation and organising the signing of documents and correspondence.

Scanning and uploading/saving key documents to files and data sites.

Managing client data sites.

Where appropriate, the Executive Assistant would delegate and supervise GAs in the scanning, copying and binding of documents.

Qualifications and Experience

  • Excellent administrative, planning and organising skills.
  • Able to prioritise work and sequence work appropriately to meet deadlines.
  • Ability to follow instructions and work with mínimal supervision using own initiative.
  • Experience of delegating and supervising the work of others is desirable.
  • Excellent proofreading skills and critical attention to detail.

Person Specification

  • You have excellent communication skills, you are articulate, you communicate clearly, concisely and without any jargon.
  • You enjoy working within a team and autonomously on your own initiative.
  • You are personable and good at building and developing client relationships.
  • You are confident and you have a strong belief in yourself and your own ability.
  • You are committed to providing a good client experience and willing to put in extra time and effort when required.


Here at Morton Fraser MacRoberts we believe in a positive work life balance and in an inclusive and friendly working environment.


We offer a generous benefits package including:

  • Profit Related Pay
  • Pension Scheme
  • Private Medical Insurance for all employees (BUPA)
  • Holidays starting at 25 days plus 9 public holidays (plus birthday off)
  • Tax Efficient Car Lease Scheme
  • Cycle to Work Scheme
  • Life Assurance
  • Income Protection
  • Access to Comprehensive Wellbeing resources
  • Retail Discounts

Job Types:
Full-time, Permanent

Benefits:

  • Company events
  • Company pension
  • Cycle to work scheme
  • Life insurance
  • Private medical insurance
  • Sick pay

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Bonus scheme

Work Location:
Hybrid remote in Edinburgh