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Finance Officer
3 months ago
Investigates enquiries & queries from suppliers & staff/customers & provides assistance & advice as required.
Ensures that work is completed in line with financial timescales.
May advise patients, clients regarding e.g., charges.
This is a trainee post, and the post holder will be expected to undertake the Association of Accountancy Technicians training qualification with a nominated provider.
Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS at Risk staff throughout Devon who is able to display recent relevant experience as dictated by the Person Specification.
To provide finance support to the Finance Team Leader to meet the requirements of Budget Holders and the Management and Financial Accounting teams and to enable accurate reporting of the monthly financial result of each Directorate in-line with closedown timetables.
This role will be team based and the primary duties of the job may not always be completed regularly by each team member, but they will be expected to have knowledge of and be able to cover each task.
To provide financial support to the Financial Services Team, Business Advisors, Financial Account, and other Finance staff.
- To assist the Management Accounts function in supporting budget holders on aspects of Directorate Finance.
- To answer routine queries from Trust Fund Managers.
- To answer routine queries from External organisations e.g., suppliers, and refer more detailed queries for line manager.
- Handle sensitive information in a tactful and professional manner.
1.
Month end Financial Results:
To complete task lists including analysis and interpretation of data as required. Identifies errors and discrepancies and sorts out problems using a range of options.
2. Budget and expenditure movements, pay and non-pay: To accurately complete the correction of items identified as being incorrect, producing budget, accrual and permanent journals as required.
3.
Balance sheet reconciliations:
balance and reconcile simple control accounts.
- Ensure that income and expenditure items are correctly coded to budgets. Produce any required analysis.
5.
Invoicing:
Ensure that income is invoiced in a timely and accurate manner and Credit notes are correctly raised.
6.
Accounts Payable:
Ensure all non-purchase order invoices are directed to the relevant budget holder for coding and approval and that credit notes are chased in a timely manner.
7.
Accounts Payable:
Answer complex supplier and budget holder queries on invoices.
8.
Budget Holder and Trust Fund Manager queries:
answer complex queries but refer to line manager for advice when required. Ensure all queries are responded to efficiently and effectively.
- Produce regular financial and management information. Comment on improvements and changes that could be made to processes, and once agreed, implement changes and new procedures.
- Input financial data into computerised and paper databases/systems. Creates and updates complex financial spreadsheets.
- Take part in any appropriate departmental training and demonstrate own activities to new starters or less experienced staff. Provides induction training for trainees or new members of staff.
12.
Handles cash:
may be responsible for handing cash/cheques/vouchers, etc. from many sources.
- Assists patients / clients during incidental contacts / provides non-clinical advice, information to patients / clients / relatives. Ensure all departmental policies and procedures are adhered to.
