Current jobs related to Executive Assistant - Edinburgh, Edinburgh - Natural Environment Research Council (NERC)
-
Executive Assistant
3 days ago
Edinburgh, Edinburgh, United Kingdom Audit Scotland Full timeJob Title: Executive AssistantWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Leadership Group. As a key member of our Corporate Services team, you will be responsible for managing complex diaries, coordinating travel arrangements, and preparing documents for senior leaders.About the RoleThis is an...
-
Executive Assistant
2 days ago
Edinburgh, Edinburgh, United Kingdom Audit Scotland Full timeJob Title: Executive AssistantWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Leadership Group. As a key member of our Corporate Services team, you will be responsible for managing complex diaries, coordinating travel arrangements, and preparing documents for senior leaders.About the RoleThis is an...
-
Executive Assistant
2 weeks ago
Edinburgh, Edinburgh, United Kingdom Qerā Marketing Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Qerā Marketing. As a key member of our administrative team, you will provide critical support to our executives, ensuring seamless day-to-day operations and contributing to the success of our multi 7-figure Marketing Agency.Key...
-
Executive Assistant
2 weeks ago
Edinburgh, Edinburgh, United Kingdom Qerā Marketing Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Qerā Marketing. As a key member of our administrative team, you will provide critical support to our executives, ensuring seamless day-to-day operations and contributing to the success of our multi 7-figure Marketing Agency.Key...
-
Executive Assistant
2 weeks ago
Edinburgh, Edinburgh, United Kingdom Qerā Marketing Full timeJob DescriptionQerā Marketing is a leading marketing agency specializing in Direct-to-Consumer (DTC) e-commerce marketing. We generate over $140 million annually for our clients and have worked with top brands in the industry.Key Responsibilities:Email and Calendar Management: Organize and manage executive calendars, ensuring seamless communication and...
-
Executive Assistant
2 weeks ago
Edinburgh, Edinburgh, United Kingdom Qerā Marketing Full timeJob DescriptionQerā Marketing is a leading marketing agency specializing in Direct-to-Consumer (DTC) e-commerce marketing. We generate over $140 million annually for our clients and have worked with top brands in the industry.Key Responsibilities:Email and Calendar Management: Organize and manage executive calendars, ensuring seamless communication and...
-
Executive Assistant
24 hours ago
Edinburgh, Edinburgh, United Kingdom GrowthSurge Solutions Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Qerā Marketing. As a key member of our support staff, you will be responsible for providing administrative support to our executives and ensuring the smooth operation of our office.Key Responsibilities:Manage email and calendar systems, ensuring...
-
Executive Assistant
1 day ago
Edinburgh, Edinburgh, United Kingdom GrowthSurge Solutions Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Qerā Marketing. As a key member of our support staff, you will be responsible for providing administrative support to our executives and ensuring the smooth operation of our office.Key Responsibilities:Manage email and calendar systems, ensuring...
-
Executive Assistant
3 weeks ago
Edinburgh, Edinburgh, United Kingdom Change Recruitment Full timeJob Summary:We are seeking a highly organized and proactive Administrative Support Specialist to join our team at Change Recruitment. As an Executive Assistant, you will play a crucial role in providing exceptional support to our executive team.Key Responsibilities:Proactively assist the executive team with diary management, travel arrangements, and report...
-
Executive Assistant
2 weeks ago
Edinburgh, Edinburgh, United Kingdom Change Recruitment Full timeJob Summary:We are seeking a highly organized and proactive Administrative Support Specialist to join our team at Change Recruitment. As an Executive Assistant, you will play a crucial role in providing exceptional support to our executive team.Key Responsibilities:Proactively assist the executive team with diary management, travel arrangements, and report...
-
Executive Assistant
1 day ago
Edinburgh, Edinburgh, United Kingdom GrowthSurge Solutions Full timeRole DescriptionThe ideal candidate will provide top-level support to one of the owners and founders of Qer\u00e1 Marketing. They should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf, as well as general tasks like SMM and finances. This individual should be able to draft documents and help the...
-
Executive Assistant
24 hours ago
Edinburgh, Edinburgh, United Kingdom GrowthSurge Solutions Full timeRole DescriptionThe ideal candidate will provide top-level support to one of the owners and founders of Qer\u00e1 Marketing. They should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf, as well as general tasks like SMM and finances. This individual should be able to draft documents and help the...
-
Legal Executive Assistant
2 days ago
Edinburgh, Edinburgh, United Kingdom Cross Resourcing Full timeJob DescriptionWe are seeking experienced Legal Executive Assistants, Legal PAs, and Senior Executive Assistants to join our team at Cross Resourcing. Our clients are well-known and highly respected Law Firms in Glasgow, Edinburgh, and Aberdeen.Key ResponsibilitiesProviding administrative support to legal teamsAssisting solicitors with day-to-day...
-
Legal Executive Assistant
2 days ago
Edinburgh, Edinburgh, United Kingdom Cross Resourcing Full timeJob DescriptionWe are seeking experienced Legal Executive Assistants, Legal PAs, and Senior Executive Assistants to join our team at Cross Resourcing. Our clients are well-known and highly respected Law Firms in Glasgow, Edinburgh, and Aberdeen.Key ResponsibilitiesProviding administrative support to legal teamsAssisting solicitors with day-to-day...
-
Executive Assistant
1 week ago
Edinburgh, Edinburgh, United Kingdom NHS Scotland Full timeJob Summary:We are seeking a highly skilled and experienced Executive Assistant to join our team at NHS Scotland. As an Executive Assistant, you will provide comprehensive secretarial and administrative support to our Service Managers, ensuring the smooth operation of our Admin Team.Key Responsibilities:Provide administrative support to Service Managers,...
-
Executive Assistant
1 week ago
Edinburgh, Edinburgh, United Kingdom NHS Scotland Full timeJob Summary:We are seeking a highly skilled and experienced Executive Assistant to join our team at NHS Scotland. As an Executive Assistant, you will provide comprehensive secretarial and administrative support to our Service Managers, ensuring the smooth operation of our Admin Team.Key Responsibilities:Provide administrative support to Service Managers,...
-
Executive Assistant
21 hours ago
Edinburgh, Edinburgh, United Kingdom City of Edinburgh Council Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at the City of Edinburgh Council. As a key member of our Corporate Services team, you will provide administrative support to our Senior Executive and Service Directors, ensuring the smooth operation of our business services.Key Responsibilities:Providing...
-
Executive Assistant
24 hours ago
Edinburgh, Edinburgh, United Kingdom City of Edinburgh Council Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at the City of Edinburgh Council. As a key member of our Corporate Services team, you will provide administrative support to our Senior Executive and Service Directors, ensuring the smooth operation of our business services.Key Responsibilities:Providing...
-
Executive Assistant to the Director
2 weeks ago
Edinburgh, Edinburgh, United Kingdom UK Research and Innovation Full timeAbout the RoleWe are seeking an experienced and skilled Executive Assistant to provide high-level administrative support to the Director of the UK Astronomy Technology Centre. As a key member of the leadership team, you will be responsible for managing the Director's diary, coordinating travel arrangements, and ensuring the smooth operation of the office.Key...
-
Executive Assistant to the Director
2 weeks ago
Edinburgh, Edinburgh, United Kingdom UK Research and Innovation Full timeAbout the RoleWe are seeking an experienced and skilled Executive Assistant to provide high-level administrative support to the Director of the UK Astronomy Technology Centre. As a key member of the leadership team, you will be responsible for managing the Director's diary, coordinating travel arrangements, and ensuring the smooth operation of the office.Key...
Executive Assistant
3 months ago
The Lyell Centre, Edinburgh
Location:
based at the BGS offices in Edinburgh which are situated on the Heriot-Watt University (HWU) campus
Grade:
UKRI - Band C
Salary:
£28,498 per annum
Hours:
Full-time - 37 hours a week (some flexible working options may be available, including a small amount of remote working, in line with BGS policy)
Contract type:
Permanent
Closing date: 1st April 2024
A great benefits package is offered, including an outstanding pension scheme, 30 days annual leave plus bank holidays, and access to flexi-time
About the role
An exciting opportunity has arisen for a motivated and experienced Executive Assistant to provide highly effective administrative support for the Director of the Lyell Centre and for the BGS Director of Communications & External Affairs.
The successful applicant will work closely with the BGS Lyell Centre Director supporting high level tasks, meetings, strategic events, and high-profile visits.
Other duties/responsibilities include:
- Ensure effective management of projects and administrative staff in the Lyell Centre, including compliance with all relevant BGS policies and procedures.
- Manage the Health & Safety (H&S) of projects including ensuring suitable Risk Assessments are prepared for all fieldwork and business travel.
- Liaise with senior customers including Government ministers, senior staff, HWU staff, clients, visitors, and other members of staff on behalf of the Directors.
- Prepare monthly reports including BGS Board and Senior Management Board paper submissions.
- Coordinate the Lyell Centre and Project Review budgets.
- Manage Directors' travel, including visas, flights, transport, and accommodation.
- Maintain office correspondence including post, draft routine correspondence both electronic and paper.
- Collate and process expenses claims.
- Maintain electronic filing system ensuring processes and software are up to date and working.
- Develop tools/systems to record necessary data the Directors require.
- Line management of one Lyell Centre Business Assistant and regular liaising with other Business Assistants to ensure they provide effective support and cover for their science areas.
- Secretary support for quarterly regional H&S meetings.
- Maintain strong working relationships with other departments including the Executive Assistant and Business Assistants in the BGS headquarters in Keyworth and the Executive Assistants in HWU.
Beyond the day-to-day general administrative duties set out above, this post is involved in a growing number of 'special' review projects and this work is complex and sensitive - the Lyell Centre Director will need your support whilst leading these projects and regular liaison with other BGS Directors, Heads of Teams will be required.
About you
You will have a substantial amount of experience with supporting staff at a senior/director level, preferably in a Personal Assistant or secretarial type of role.
We are looking for someone educated to Degree/Higher Diploma (or equivalent) level in a business-related field or who can demonstrate significant relevant work experience.
Please note - you will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during your employment.
About us
The British Geological Survey (BGS) is an applied geoscience research centre that belongs to UK Research and Innovation (UKRI) and is affiliated to the Natural Environment Research Council (NERC).
It is a world leading geological survey whose core mission is to advise government of science related to the subsurface and to undertake applied research to solve earth and environmental issues, both in the UK and globally.
It is funded directly by UKRI, as well as through research grants and private sector contracts.
We strive to promote equality and diversity across our organisation in order to continuously improve our scientific and organisational efficiency.
As such, we aim to have a workforce with employees from all backgrounds with people who are passionate about earth science and who share our dedication to work for the good of the environment and the benefit of society.
How to apply
Applicants are required to include a CV and covering letter outlining their suitability for the role. We would stress the importance of this paperwork in our selection process.
Executive Assistant:
Skills Specification
- Criteria to be assessed at Shortlist 'S' and Interview 'I' Stage_
Qualifications
- Essential_
- Degree or higher diploma (or equivalent) in a businessrelated