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Process Governance

3 months ago

Colchester, Essex, United Kingdom Reed Business Support Full time

Reed In Colchester are seeking an Immediately available Project Governance Officer to work with our client on a Fixed Term contract basis until September 2023.

Flexible working offered.


The purpose of the role is to provide high quality professional support for the corporate governance committees and structures; to support the efficient and secure paperless operation of committee meetings, and to lead on the development and delivery oftraining and guidance relating to committee protocols and good practice.

Duties will include;

  • Providing high quality professional secretarial support for the committees of Council, including the Audit and Risk Management Committee (ARMC)

This will include:
 Arranging and attending agenda planning meetings with the Chair, recording actions, and ensuring that any follow-up work is undertaken as required
 Preparing agendas and briefing papers, using spec styles and standards for formal papers
 Managing the timely preparation and distribution of committee papers, including liaison with paper authors and sponsors; and writing reports as necessary
 Engaging with complex business and decision making to ensure that papers progress effectively through the corporate governance structures and that actions arising from meetings are recorded, communicated, monitored and completed within the agreed timeframe
 Supporting committee effectiveness reviews
 Arranging induction and training events for committee members
 Attending meetings of ARMC and preparing accurate minutes for consideration by the Chair

  • Acting as secretary and providing secretarial support for other corporate and project governance committees e.g. Policy and Resources Committee, the Steering Group, Capital
  • Planning Group and Project Coordination Group as required; and acting as minuting secretary for other meetings, working groups and Professional Services Planning Meetings
  • Maintaining, developing, and facilitating a network of committee secretaries, proactively identifying topics and themes for discussion and developing and delivering content at network meetings and events
  • Developing and delivering templates, guidance, and training and induction materials and support for committee members, secretaries, chairs, paper sponsors and authors on committee protocols and good practice
  • Taking responsibility for the businessasusual operation of paperless committees, including consistent document management; regular review and enhancement of system functionality; and support for the induction of new committee members and committee secretaries
  • Providing support to the Deputy Secretary and Head of Corporate Governance, including support for committee preparation and followup through the production of briefing notes and action plans
If you have the skills required and would like to express you interest in the post, please click APPLY