Secretarial Assistant

2 weeks ago

Sheffield, Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

Job summary

An exciting opportunity has arisen to join our team of secretaries, at the Sheffield Children's hospital. We are looking for a team player who is an enthusiastic and a motivated individual to work as a secretarial assistant within the ENT/Plastics department in the Surgery & Critical Care Group.

The successful applicant will be a flexible and conscientious person who is self-motivating and can work under pressure.

Main duties of the job

The post holder will be required to provide a comprehensive secretarial support service for a clinical team and their secretaries in the department in accordance with Trust policies and procedures.

This post primarily requires you to produce dictated correspondence using both audio and digital transcribers.

The Secretarial Assistant provides valuable support to their secretarial and clinical teams. They will provide high quality clinical typing and an efficient administration service to the secretaries and medical staff alike.

The post holder will also help to underpin the smooth running of the office. Together with strong communication skills you will also have excellent attention to detail and a good working knowledge of Microsoft Office.

About us

Sheffield Children's is one of three independent, specialist paediatric hospitals in the country, providing dedicated healthcare for children and young people across community, mental health and acute specialist settings.

We have three overarching aims that set the direction for the Trust in our vision "to create a healthier future for children and young people."

Outstanding patient care Brilliant place to work Leader in children's health

Our commitment to rewarding colleagues is demonstrated through our brilliant reward and benefits offer including; generous annual leave entitlement and pension scheme and access to salary sacrifice schemes such as cycle to work and lease cars.

We are committed to supporting colleagues from different heritages and lifestyles while at work. This is supported through the offer we have in place for flexible working and the three equality network groups we have in place. Colleagues are encouraged to join these groups and request flexible working.

Job description

Job responsibilities

For further information of Scope and Range of relationships in this post and the Person Specification please refer to the attached Job Description.

Inclusive Recruitment & Selection

We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.

We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager:

We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at

Trust Values

The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:

Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care Person Specification

Qualifications & Training

Essential

GCSEs Maths and English RSA 11 typing or equivalent qualification or equivalent experience

Desirable

NVQ 2 in Business administration or equivalent medical secretarial experience

Experience

Essential

Experience of audio-typing in a secretarial role Experience of working with different computer software email, internet etc.

Desirable

Experience of working with confidential material Previous medical secretarial experience

Knowledge & Skills

Essential

Experience of audio-typing or word processing skills Able to work as part of a team and under own initiative

Desirable

Knowledge of medical terminology Good time management skills with the ability to prioritise work

Personal Attributes

Essential

Adaptable to change Attention to detail and accuracy

Demonstrates Trust Values

Essential

Compassion, Accountability, Respect and Excellence

  • Secretarial Assistant

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    An exciting opportunity has arisen to join our team of secretaries, at the Sheffield Children's hospital. We are looking for a team player who is an enthusiastic and a motivated individual to work as a secretarial assistant within the ENT/Plastics department in the Surgery & Critical Care Group.The successful applicant will be a flexible and conscientious...

  • Secretarial Assistant

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    Are you looking for an administrative opportunity to support our frontline healthcare professionals deliver outstanding patient care to the Children and Young people at Sheffield Children's NHS Foundation Trust?We are looking for a Secretarial Assistant to work as part of the Respiratory & Sleep Team.No NHS experience? No problem We are looking for people...

  • Secretarial Assistant

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    Are you looking for an administrative opportunity to support our frontline healthcare professionals deliver outstanding patient care to the Children and Young people at Sheffield Children's NHS Foundation Trust?We are looking for a Secretarial Assistant to work as part of the Endocrinology / Metabolic Bone & Metabolic Administration Team.No NHS experience?...

  • Company Commercial Legal Secretary/assistant

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Wake Smith Solicitors Full time

    Posted: 20/03/2023Type: Legal Secretary/AssistantLegal Secretary/Assistant - Company CommercialWe have an excellent opportunity for a Legal Secretary/Assistant to join our Company Commercial team on a full time basis.The team deal with a varied and busy caseload, advising on a wide range of corporate and commercial matters including general commercial...

  • Secretarial Assistant

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    An exciting opportunity has arisen within the busy General Paediatrics Admin Team at Sheffield Children's NHS Foundation Trust.This post is permanent, 30 hours per week with the potential to increase to 37.5 hours, supporting the General Paediatrics' team in providing an effective and efficient administrative support service to the clinical teams,...

  • Team Secretary

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Owen Reed Full time

    Job Title: Team Secretary for Real Estate Transactions Company: Legal Firm in Sheffield Support hybrid working - 3 days in the office, 2 days from home weekly The Legal Firm in Sheffield is looking for an experienced Team Secretary to join their busy Real Estate Transactions team. As a Team Secretary, you will provide efficient secretarial support to...

  • Medical Secretary

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Medical Secretary to join our team in the Assisted Conception Unit.Jessop Fertility offers a unique and dedicated service to couples who are experiencing fertility problems. Located in the Jessop Wing, Sheffield, Jessop Fertility is one of the UK's leading assisted conception centres. Our service is led by highly...

  • Secretarial Assistant

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    An exciting opportunity has arisen to join the Respiratory and Sleep team at Sheffield Children's NHS Foundation Trust. You will provide a supportive, administrative clerical service to the Clinicians and Medical Secretaries.**You will be a compassionate, accountable individual who treats all colleagues, patients and service users with respect and seeks to...

  • Medical Secretary

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity to work within the Obstetrics, Gynaecology and Neonatology (OGN) Team.We are looking for an enthusiastic individual to join our team of Medical Secretaries to activelysupport the provision of an efficient, high quality and comprehensive secretarial and administrative service to a team of consultants to aid their direct...

  • Team Secretary

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Owen Reed Full time

    Job DescriptionWe are seeking to hire a Team Secretary for Real Estate Transactions, based in Sheffield. This position supports hybrid working, with the arrangement of approximately 3 days in the office and 2 days working from home each week.About the RoleWe are seeking an experienced Legal Secretary to join our busy Real Estate Transactions team in our...

  • Pa/secretary

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Lynx Employment Services Ltd Full time

    We are recruiting on behalf of our client who is looking for committed Investment Assistant in the Sheffield area.Purpose of JobTo provide a flexible, confidential, secretarial, clerical and administrative service to an Assistant Service Manager East Family Intervention Service - 14 hours per week.Specific Duties and ResponsibilitiesTo provide direct and...

  • Medical Secretary

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity to work within the Obstetrics, Gynaecology and Neonatology (OGN) Team in our Assisted Conception Unit (ACU).We are looking for an enthusiastic individual to join our team of Medical Secretaries to actively support the provision of an efficient, high quality and comprehensive secretarial and administrative service to a team of...

  • Medical Secretary

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    Are you looking for an administrative opportunity to support our frontline healthcare professionals deliver outstanding patient care to the children and young people at Sheffield Children's NHS Foundation Trust?We are looking for aMedical Secretaryto work as part of the NeuroDisability Administration Team at Ryegate Children's Centre. You will work within a...

  • Medical Secretary

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Tramways Medical Centre Full time

    An exciting opportunity has arisen at Tramways Medical Centre to provide general secretarial support to the practice manager, doctors and health professionals, including dealing with referrals for our patients and general clerical work. We are a welcoming and motivated team, who aim to deliver the best quality of care to our patients. To provide an efficient...

  • Departmental Secretary

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    Job summary Applications are invited from enthusiastic, suitably qualified individuals to provide a daily secretarial support service within the Histopathology department of the Laboratory Medicine Directorate. The post holder will provide a range of administrative and secretarial support in this busy and interesting department. The successful candidate...

  • Governance Secretary

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    We are seeking an enthusiastic and resourceful individual to provide strong administrative support to assist with the delivery of the healthcare governance and patient partnership strategies within this complex care group. You will need to be a well organised and flexible in order to manage competing priorities within a busy workload.You will be able to...

  • Deputy Company Secretary

    3 months ago

    Sheffield, Sheffield, United Kingdom Sacco Mann Full time

    Are you either an Assistant Company Secretary looking to step up into a Deputy Company Secretary or simply seeking a fresh challenge in this new year? Are you interested in working for an organisation which is a leading pioneer in its field in connection with green/sustainable energy? If you have experience of the full co sec life cycle, knowledge or...

  • Deputy Company Secretary

    2 weeks ago

    Sheffield, Sheffield, United Kingdom SaccoMann Full time

    Are you either an Assistant Company Secretary looking to step up into a Deputy Company Secretary or simply seeking a fresh challenge in this new year? Are you interested in working for an organisation which is a leading pioneer in its field in connection with green/sustainable energy? If you have experience of the full co sec life cycle, knowledge or...

  • Deputy Company Secretary

    4 weeks ago

    Sheffield, Sheffield, United Kingdom SaccoMann Full time

    Are you either an Assistant Company Secretary looking to step up into a Deputy Company Secretary or simply seeking a fresh challenge in this new year? Are you interested in working for an organisation which is a leading pioneer in its field in connection with green/sustainable energy? If you have experience of the full co sec life cycle, knowledge or...

  • Administrator

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Page Personnel Secretarial & Business Support Full time

    We are looking for a Junior Secretary to join us to provide a high-quality and efficient secretarial service to fee-earners and trainee solicitors in a busy litigation team. Reporting directly to the Secretarial Services Manager, your focus will be on efficientlymanaging your own workload and being proactive with the ability to work on your own...