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Administrative / Executive Assistant
3 months ago
We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm.
Our in-depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law.
In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.The Team Executive role embraces a team working approach, collaborating with members of the Local Hub Team or Global Shared Services team as a single point of contact, in order to meet the deadline driven nature of the work and high expectations of the support.
Team Executives therefore work closely with the Local Hub Team Leader or Coordinator on the completion of core tasks required by the legal practices, and will assist with or complete tasks for Document Specialists, or Practice Executives.
Development within the role will be supported by the Local Hub Team Leader and Operations Manager.The role holder will work 35 hours per week, to be worked Monday to Friday between the hours of 11am and 7pm, with 1 hour for lunch each day.
Arranging conference or video calls.Processing and submitting expense claims and other administrative tasks (such as engagement letters, membership, learning records, business cards, labels).
Arranging travel requirements through direct providers or through the online travel portal for booking of flights, accommodation, transport and itineraries.
Billing AssistanceAssisting with the monthly billing process: printing off reports and draft or finalised bills.
Carry out research or client intelligence where helpful for pitches, marketing, events, briefing packs or approaches.
Assisting with the coordination of small client events, which may include arranging meeting facilities, resources, or amending materials or documents.
Where capacity allows, or deadlines demand, assist the Local Hub or Global Shared Services teams with varied ad hoc tasks.
Risk and Control:
Ensure that all activities and duties are carried out in full compliance with our regulatory requirements and internal policies.
Can do' approach, including proactively completing tasks that may be outside general scope of duties or requests submitted to Local HubMethodical approach, with high levels of attention to detail, providing work that is quality checked and complete.
Good level of technical ability in MS Office, including Word, Excel and PowerPoint
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