Executive Assistant

7 days ago


Bournemouth, Bournemouth, United Kingdom Dovetail Recruitment Full time
Executive Assistant Job in Bournemouth Our successful, well-established client based in Bournemouth is recruiting an Executive Assistant.

As the Executive Assistant to the Directors, you will provide high-level administrative and organisational support to the senior leadership team ensuring that all tasks are completed accurately and in a timely manner.


Duties and Responsibilities:
Managing diaries, scheduling

Executive Assistant Job in Bournemouth
Our successful, well-established client based in Bournemouth is recruiting an Executive Assistant.

As the Executive Assistant to the Directors, you will provide high-level administrative and organisational support to the senior leadership team ensuring that all tasks are completed accurately and in a timely manner.


Duties and Responsibilities:

  • Managing diaries, scheduling both internal and external meetings
  • Being aware of daily priorities and coordinating meetings by organising and collating meeting agendas, providing confidential minute taking and distributing any followup actions
  • Monitoring correspondence and ensuring information is responded to and directed to the relevant employee expediently
  • Supporting with reports and administration, preparing correspondence, and producing highquality documents
  • Submitting expenses
  • Booking and organising hotel accommodation, meeting venues and travel arrangements as well as resolving issues with our corporate travel management company. Always mindful of getting the best value
  • Acting as first point of contact for enquiries from external organisations
  • Managing the organisation of internal events such as Summer and Christmas parties and other employee social events
  • Supporting the organisation of conferences including managing delegate lists, invitations, accommodation, dietary requirements, and travel
  • Establishing and maintaining a sound knowledge of the business functions and structures in order to understand the business priorities and objectives.
  • Carrying out any other reasonable tasks or special projects directly or indirectly connected with the role, as requested.

Skills and Experience:

  • Previous experience as a Senior Administrator or Executive Assistant is essential
  • Previous experience of organising and managing corporate events is preferred
  • Previous experience in taking minutes of meetings is desired
  • Educated to an Alevel standard or equivalent. This should include a very high standard of spoken and written English, and a good general education in Maths
  • Attention to detail and accuracy to ensure that all work is completed to the required standard
  • The ability to communicate effectively and develop strong working relationships with both internal and external stakeholders of all levels
  • The ability to prioritise effectively, juggle conflicting commitments and independently manage your own time and workload to meet required deadlines
  • The ability to maintain confidentiality, honesty, and discretion at all times
  • The ability to use Outlook to an advanced level in order to manage multiple diaries effectively
  • The ability to use Excel to an intermediate level, including understanding and utilising formulas in a spreadsheet
  • The ability to use Word to an intermediate level in order to produce highquality correspondence and create mail merge documents.
  • The ability to use PowerPoint to an intermediate level

Salary and Benefits:

  • A salary of £DOE per annum
  • Monday to Friday working hours 9.00 am pm
  • Free parking
  • Learning and development opportunities
  • Heath Cash Back Plan
  • 25 days holiday plus Bank Holidays

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Dovetail Recruitment are an independent Recruitment Agency in Bournemouth.

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