Executive Assistant
7 days ago
As the Executive Assistant to the Directors, you will provide high-level administrative and organisational support to the senior leadership team ensuring that all tasks are completed accurately and in a timely manner.
Duties and Responsibilities:
Managing diaries, scheduling
Executive Assistant Job in Bournemouth
Our successful, well-established client based in Bournemouth is recruiting an Executive Assistant.
As the Executive Assistant to the Directors, you will provide high-level administrative and organisational support to the senior leadership team ensuring that all tasks are completed accurately and in a timely manner.
Duties and Responsibilities:
- Managing diaries, scheduling both internal and external meetings
- Being aware of daily priorities and coordinating meetings by organising and collating meeting agendas, providing confidential minute taking and distributing any followup actions
- Monitoring correspondence and ensuring information is responded to and directed to the relevant employee expediently
- Supporting with reports and administration, preparing correspondence, and producing highquality documents
- Submitting expenses
- Booking and organising hotel accommodation, meeting venues and travel arrangements as well as resolving issues with our corporate travel management company. Always mindful of getting the best value
- Acting as first point of contact for enquiries from external organisations
- Managing the organisation of internal events such as Summer and Christmas parties and other employee social events
- Supporting the organisation of conferences including managing delegate lists, invitations, accommodation, dietary requirements, and travel
- Establishing and maintaining a sound knowledge of the business functions and structures in order to understand the business priorities and objectives.
- Carrying out any other reasonable tasks or special projects directly or indirectly connected with the role, as requested.
Skills and Experience:
- Previous experience as a Senior Administrator or Executive Assistant is essential
- Previous experience of organising and managing corporate events is preferred
- Previous experience in taking minutes of meetings is desired
- Educated to an Alevel standard or equivalent. This should include a very high standard of spoken and written English, and a good general education in Maths
- Attention to detail and accuracy to ensure that all work is completed to the required standard
- The ability to communicate effectively and develop strong working relationships with both internal and external stakeholders of all levels
- The ability to prioritise effectively, juggle conflicting commitments and independently manage your own time and workload to meet required deadlines
- The ability to maintain confidentiality, honesty, and discretion at all times
- The ability to use Outlook to an advanced level in order to manage multiple diaries effectively
- The ability to use Excel to an intermediate level, including understanding and utilising formulas in a spreadsheet
- The ability to use Word to an intermediate level in order to produce highquality correspondence and create mail merge documents.
- The ability to use PowerPoint to an intermediate level
Salary and Benefits:
- A salary of £DOE per annum
- Monday to Friday working hours 9.00 am pm
- Free parking
- Learning and development opportunities
- Heath Cash Back Plan
- 25 days holiday plus Bank Holidays
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Dovetail Recruitment are an independent Recruitment Agency in Bournemouth.
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