Property Administrator

2 weeks ago


Cheltenham, Gloucestershire, United Kingdom Charlton Haynes Ltd Full time

Company Introduction:


Charlton Haynes is a thriving family owned property company involved in the acquisition, development, improvement, management and disposal of commercial, industrial, residential and retail properties.

The portfolio is diverse both in type and location with approximately 200 properties within the ever-expanding portfolio.

Job Function:


To work with our RICS Property Manager, overseeing the day-to-day running of the office with the ability to build effective working relationships at all levels, operating with high integrity and diplomacy, you will be dependable and resilient with a positive, can do attitude.

The role involves all the administrative challenges of supporting a business, handling diverse projects and programs.


To carry out property administrative activities and services so as to maintain and supervise the portfolio of properties to achieve the highest levels of service in accordance with companies agreed business standards.


Person Specification:


To have a broad interest in different areas of the property industry, with a specific interest in commercial, office and retail sectors of the Real Estate market.

You must have excellent organisational and communication skills; you will be a strong administrator with effective office management skills.

The role is multi faceted and would suit an individual who thrives on variety and responsibility, but appreciates the necessity for key tasks and schedules.

Competent and IT literate, you must be reliable and flexible, able to simultaneously keep track of all activities whilst retaining an eye for detail.


The role requires a professional, hardworking and honest individual who is looking to become a key member of a small team.

Highly organised, competent with both the attitude and aptitude to get things done.

Holding the ability to demonstrate a logical, common sense approach, you will be at ease working on your own with strong problem-solving skills and reliability.

An effective communicator both verbally and in writing; who can respond with diplomacy, structure and clarity. Friendly demeanour and positive outlook.

Qualifications:

  • Educated to degree level in a RICS accredited course; or established/proven experience in similar position/environment as required by the position.
  • Experience within the property industry; including legal regulations / leases and facilities management.
  • Strong literacy and numerical skills.
  • Competent in Microsoft Office; word, excel.

Main Duties:

  • Assisting with the day to day management of the portfolio of properties and thereby the relationship between the Company, Tenants and Clients.
  • Management and provision of a full cycle Property Management service to a geographically varied portfolio. Including; property viewings, lease deals, site inspections, acquisitions, assisting with budgets, managing works, dilapidations, issuing legal notices and dealing with contractors.
  • Compilation, issuing and management of Lease's, Licences, and other associated documentation.
  • Liaising and keeping track of contractors working on various renovation, refurbishment and repair projects across the portfolio, whilst minimising disruption to tenants.
  • Keep up to date property records on company IT systems.
  • Regular researching of places and property.
  • Working with the Directors and the Property Manager on projects as required.

Job Types:
Full-time, Permanent

Salary:
£25,000.00 per year

Benefits:

  • Free parking
  • Onsite parking

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • CHELTENHAM: reliably commute or plan to relocate before starting work (required)

Experience:

Property Management: 1 year (preferred)

Work Location:
One location

Reference ID:
Property Administrator

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