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Apprenticeship Epa Senior Advisor

3 months ago

Derby, Derby, United Kingdom University of Derby Full time

Job details:

Department

The Registry

Responsible to

End Point Assessment Co-ordinator

Location

Kedleston Road, Derby Campus

Salary

£24,870 to £27,195 per annum (For exceptional performers, there is scope for further progression up to £31,274 per annum)

Closing date

Monday 8 May 2023

Contract type

Permanent

Post type

Full-time

Reference

0122-23

About the role:


Working in the Registry Further Education (FE) and Skills Team, the purpose of this role is to support the End Point Assessment Coordinator with the day-to-day operational demands for the End Point Assessment (EPA) process that comes with the delivery of high-quality apprenticeship programmes and excellent customer service both internally and externally.

You will have responsibility for specific areas of work from start to finish and, as a consequence, organising and prioritising workloads within required timelines.

You will work with stakeholders to coordinate the process of the End Point Assessment for the University of Derby for both integrated and external EPAs.


Principal accountabilities:

Working with the Operations & Compliance Manager you will:

  • Co-ordinate and process the End Point Assessment of all University of Derby apprentices which includes:
- creating apprentice records on internal and external systems
- collating, logging and uploading apprentice evidence to internal and external systems
- registration and booking of apprentices for end point assessment on internal and external systems
- supporting academic teams in informing apprentices on end point assessment evidence requirements and timescales
- supporting the creation of guidance documents for internal and external use
- monitoring the progression of apprentices and undertake compliance checks to ensure Gateway completion
- ensuring completion and achievement of end point assessment is accurately recorded on the ILR
- liaising with End Point Assessment Organisations on apprentice certification
- co-ordinating room bookings and technical requirements for end point assessment activities such as online tests, examinations, professional discussions
- acting as the liaison point, where necessary, between the End Point Assessment Organisation and the employer where work-based end point assessment activity is required

  • Support academic teams and the Apprenticeship Hub on the administration relating to procuring End Point Assessment Organisations
  • Act as the first point of contact for apprentices seeking to or, in the process of undertaking end point assessment
  • Act as the first point of contact for employers seeking to or, in the process of undertaking end point assessment
  • Act as the first point of contact on all matters with those End Point Assessment Organisations we hold contracts with, keep up to date with their requirements and liaise effectively with them
  • Coordinate accounts for staff on internal and external systems relating to end point assessment
  • Setup and maintain accurate records and associated management information relating to end point assessment activity
  • Produce process flow documentation to support end point assessment activity of all apprenticeships
  • Monitor, log and report apprentice attendance at end point assessment activities
  • Maintain up to date knowledge and understanding of the Education and Skills Funding Agency regulations relating to End Point Assessments
  • Develop processes to support the apprentice and employer journey pre, during and post end point assessment
  • Engage effectively with apprenticeship leads across the University
  • Work closely with College Relationship Coordinators on all aspects of apprenticeship compliance to ensure all required documentation for audit purposes has been received and is accurate
  • Officer meetings including producing minutes, hospitality requirements and maintaining of attendee details
  • Support apprentice and employer events as required
  • Undertake any required Continued Professional Development to support the role and continued compliance with funding agency requirements
  • Support the wider administration of apprenticeships
  • Any other duties commensurate to the role

Person specification:

Essential Criteria:

Qualifications:

  • Academic or vocational qualification at Level 4, or relevant experience
  • GCSE in English and maths 49 or equivalent

Experience:

  • Working independently and as part of a team
  • Managing several activities/projects to meet deadlines
  • Analysis of data
  • Organising events/activities
  • Note taking and creating actions with agreed timescales

Skills, knowledge & abilities:

  • Confident in working with organisational and/or external procedures/regulations
  • Confident in a team environment and able to engage others
  • Confident in developing internal and external professional relationships
  • Understanding of an academic institution, with ability to demonstrate success in monitoring and evaluating systems to ensure compliance.
  • Detailed